Programme Coordinator, USRAP Finance and Budget (P)

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

For the purpose of this vacancy, the following are considered first-tier candidates:

Internal candidates

Candidates from the following IOM Member States that are not represented among staff members in the Professional and higher categories:
Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Timor-Leste, Tonga, Tuvalu, Vanuatu

Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.

Organizational Context and Scope

The United States Refugee Admissions Program (USRAP) operates globally, providing resettlement opportunities to refugees through a network of IOM-managed Resettlement Support Centers (RSCs), movement operations, migration health services, and associated program support functions. IOM Washington provides strategic oversight and direction for all USRAP operations, supporting global partners including the U.S. Department of State’s Bureau of Population, Refugees and Migration (PRM), U.S. Citizenship and Immigration Services (USCIS), the Refugee Processing Center (RPC), and other stakeholders.

The Office of the Global Programme Coordinator in Washington DC oversees all USRAP resettlement activities undertaken by IOM globally. Under the overall supervision of the Global Programme Coordinator, USRAP, and the direct supervision of the Senior Programme Support Coordinator, USRAP, the Programme Coordinator, USRAP Finance and Budget, will have the following duties and responsibilities:

Responsibilities: Support the development of annual USRAP global budgets, mid‑year reviews, supplemental requests, and budget realignments, in close coordination with SRMOs, Project Managers, the USRAP Global Coordination Team (UGCT), the Project Monitoring Unit (PMU) in the Global Shared Services Center (GSSC), and relevant HQ units, including the preparation of consolidated cash‑flow forecasts and financial projections.
Monitor and oversee global USRAP budget execution, financial performance, and expenditure trends, ensuring compliance with IOM financial regulations, IPSAS requirements, and donor conditions, and identifying risks and corrective measures to prevent deficits or negative financial exposure.
Support the preparation, consolidation, quality assurance, and timely submission of financial and narrative reports, including budget analyses, donor‑required financial submissions, and briefing materials for internal and external stakeholders, following coordination, review, and approval by the UGCT and ensuring timely consolidation and validation of information received from field missions in line with donor requirements.
Provide guidance and technical assistance to IOM offices, USRAP Project Managers, RMOs, and administrative staff on the appropriate use of USRAP budgets, interpretation of budget structures, preparation of financial and narrative reports, and application of IOM policies, instructions, and donor regulations.
Document, consolidate, and regularly update USRAP‑specific budget policies, procedures, workflows, and work instructions, in coordination with the PMU, GSSC, and relevant HQ units, to promote consistency, institutional knowledge, and continuity across missions.
Establish and maintain effective record‑retention and back‑up systems for historical and active files related to USRAP budgets, financial and narrative reports, contracts, and donor funds, in line with IOM record‑management and audit requirements.
Identify, recommend, and support the implementation of process improvements and internal control enhancements related to USRAP budget management and financial reporting, ensuring compliance with IOM regulations, IPSAS, and donor‑specific financial requirements.
Serve as a focal point for financial coordination with the U.S. Department of State, Bureau of Population, Refugees, and Migration (PRM) on USRAP budget‑related matters, including liaison with the PRM Budget Officer, in close coordination with the UGCT and relevant HQ units.
Provide substantive support to internal and external auditors on USRAP‑related matters, including preparation of documentation, clarification of budget and expenditure data, and follow‑up on audit observations and recommendations, in coordination with the PMU and relevant oversight functions.
Maintain close coordination with the UGCT, RMM, MHD, PMU, and other relevant HQ units, promote the systematic exchange of financial information and best practices across USRAP missions.
Uphold Protection Mainstreaming Minimum Standards while carrying out all duties and responsibilities and demonstrate the ability to remain professional, impartial and unbiased during all interactions with migrants and colleagues per the IOM Standards of Conduct and instruction on the prevention of sexual exploitation and abuse (PSEA). Alert the supervisor or management of any non-compliance to SOPs, RMM Protection Mainstreaming Minimum Standards or IOM Standards of Conduct by IOM personnel or partners.
Undertake duty travel as required to support financial management, capacity building, and compliance oversight.

Perform such other duties as may be assigned.

Qualifications: Required Qualifications and Experience

Education

Master’s degree in Finance, Accounting, Business Administration, Public Administration, or a related field from an accredited academic institution with five years of relevant professional experience; or,
University degree in the above fields with seven years of relevant professional experience.
Professional certification such as CA, CPA, ACCA, or CIMA is an advantage.
Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Management experience at the international level in financial management, budgeting, monitoring and in providing project management support;
Familiarity with USRAP program implementation and knowledge of IOM's administrative, financial and business rules and practices is required;
Experience in preparing and analyzing a wide range of financial documents, and reports;
Substantial experience at international level in IOM administrative and financial management, budget monitoring, cash management and internal control procedures; knowledge of IOM financial and budget policies, procurement and HR procedures and rules; good understanding of the Organization's budget accountability vis-à-vis the Governing Bodies;
Strong written and verbal communication skills and ability to effectively communicate and manage staff; and,
High level of computer literacy experience in computerized accounting systems and software; advanced knowledge of MS Office specifically EXCEL; advanced knowledge of IOM accounting systems, software and procedures.

Skills

Delivers on set objectives in a timely manner;
Ability to use own initiative and work under pressure with minimum supervision;
Strong analytical and financial modelling skills;
Knowledge of IOM/UN finance, supply chain, HR rules and procedures;
Knowledge of IPSAS;
Excellent communication and interpersonal skills; ability to explain financial concepts to non‑finance colleagues; and,
Strong organizational, problem‑solving, and time‑management skills.

Languages

IOM's official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link . Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity : Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency : Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism : Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage : Demonstrates willingness to take a stand on issues of importance.
Empathy : Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – Behavioural indicators- Level 2

Teamwork : Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results : Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge : Continuously seeks to learn, share knowledge and innovate.
Accountability : Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication : Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – Behavioural indicators - Level 2

Leadership : Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others : Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust : Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision : Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility : Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Internationally recruited professional staff are required to be mobile. Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station's country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here ). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

Similar jobs

No similar jobs found

Term of use Privacy policy