Programme Officer - Pakistan

• published till: 2025-10-16

Project Development:

• Responsible for the development of project ideas, project design; concept note, log frame, proposal narrative and activities for budget planning.
• Identify Partners in alignment with Country Director, Fundraising teams and Initiative
  Collaborate with and support the Partner Portfolio team in planning and conducting partner assessments and addressing identified gaps related to programmes and governance.
• Preparation and onboarding of partner (Kick off workshops; explanation of CBM's and donor specific tools, processes, and reporting calendar).

Partner Capacity Building

• Conduct Partner Programmatic Capacity building events/ trainings.
• Support the CD in Bi-annual/annual review meetings with multiple partners

Project Coordination & Quality Assurance

• Coordination with partners on agreed activities and timelines. Ensure activities are carried out by the partner as per agreed timeline; communicating with partners on project progress; guidance to partners on implementation issues.
• Manage Budget and/ or activity change requests: Alignment/discussion with partners, analysis of budget or activities and managing deviations, communication and coordination with relevant divisions.

Monitoring, Evaluation and Learning

• Conduct monitoring visits to Partners: Remote or travel on-site. Pre-arrangements and coordination with partner, ToRs development, documents check (including a high-level check of key vouchers), stakeholder meetings, debrief, monitoring report, follow up on agreed actions.
• Evaluations: ToRs development, consultant recruitment, capturing and dissemination of learnings; follow up on actions.
• Knowledge and Learning management: Documentation, dissemination, and representation of learnings/best practices - internal & external.

Reporting & Audit

• Project Reporting: Review and finalize all reports, programmatic and financial
  Check activity and budget status to calculate forecast and Request of Funds.
• Ensure compliance with donor requirements and organizational policies.
  Audits: follow up on programmatic and governance related actions.

Compliance & Risk Management

• Risk Identification and Mitigation: Identify project risks/ issues and develop mitigation plans. Ensure implementation, monitoring, and follow-up.
• Compliance assurance: Ensure that implementing partner has programmatic systems, processes, and capacities in place to guarantee compliance with CBM requirements.
• Support in implementation of Partner Assessment programme and governance related recommendations and actions.

Project Administration in ERP System (PROMIS/ NGO Online)

• Set up of project in PROMIS and ensure project related data in PROMIS is kept updated during implementation and completion.
• Timely Forecasting, Budget adjustments in system considering unspent funds & unimplemented activities, maintain monitoring system and carryout required status updates (forecasts, cost plan revision, upload of reports, Quick Status Review) etc.

Internal Alignment & External Stakeholder Management

• Ensure internal alignment with relevant stakeholders.
• Represent CBM on behalf of Country Director and upon delegated responsibility to external stakeholders

Qualifications

• Education (bachelor’s degree or master’s degree) in Project Management, International Development, or equivalent.
• Experience: at least 2 years of experience in project management within the I/NGO sector, or equivalent

Key Skills:

• Project Management: Ability to plan, execute, and oversee projects, ensuring they meet objectives and are completed on time and within budget. Well versed in project management tools and methods (iPCM, Log frame, monitoring tools).
• Program Management: Skills in managing multiple programs, including coordination, monitoring, and evaluation.
• Technical Knowledge: Knowledge in specific thematic areas relevant to the organization's mission. Competence in the respective thematic area is an advantage, but a PO is not expected to be an expert in this field. POs are specialists in project management and generalists in the thematic areas.
• Data Analysis and Forecasting: Proficiency in analysing and forecasting financial and programmatic data to inform decision-making and improve program outcomes.
• Communication: Excellent written and verbal communication skills to effectively convey information to stakeholders.
• Interpersonal Skills: Strong ability to collaborate and interact with diverse groups, including team members, partners, and beneficiaries.
• Problem-Solving: Ability to identify issues and develop effective solutions.
• Budget Management: Skills in managing program budgets and ensuring financial accountability.
• Languages: Professional proficiency in English, local language highly appreciated.

Attributes:

• Adaptability: Flexibility to adjust to changing circumstances and environments.
• Cultural Sensitivity: Understanding and respecting cultural differences to work effectively in diverse settings.
• Attention to Detail: Ensuring accuracy and thoroughness in all aspects of program management.
• Commitment to Mission: Passion for the organization's mission and dedication to making a positive impact.
• Identification with Christian values and the mandate of CBM