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Project Administration Intern

Project Administration Intern

IntePros is currently seeking a Project Administration Intern to support a leading company in the environmental engineering industry at their Pittsburgh, PA office. This internship is ideal for current college students or recent graduates pursuing a degree in Accounting, Finance, Business Administration, or a related field who are looking to gain hands-on experience in project coordination, billing, and accounting operations within a professional services environment.

In this role, you will support project teams with administrative and financial processes related to environmental engineering projects. The selected candidate should be detail-oriented, organized, adaptable, and eager to learn in a fast-paced professional environment.


Responsibilities

  • Assist with setting up and maintaining project information within the accounting system
  • Support review of contracts, budgets, payment terms, and project documentation
  • Help verify project billing information, rate schedules, and invoice details
  • Assist with employee expense report processing and data entry
  • Support project billing cycles by preparing reports, processing invoice edits, and organizing required documentation
  • Track project-related accounts receivable and accounts payable information
  • Generate reports and assist with monthly project accounting activities
  • Provide administrative support including filing, data entry, scheduling meetings, and coordinating travel arrangements
  • Collaborate with project managers, accounting staff, vendors, and clients as needed


Qualifications

  • Currently pursuing or recently completed an Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field
  • Strong interest in project accounting, finance, or operations within a professional services environment
  • Proficiency in Microsoft Office Suite, especially Excel
  • Strong organizational skills with excellent attention to detail
  • Ability to manage multiple tasks and meet deadlines in a fast-paced environment
  • Effective written and verbal communication skills
  • Ability to learn new systems and processes quickly
  • Previous internship, campus leadership, administrative, or accounting experience is a plus
  • Experience with accounting or ERP systems is preferred but not required


What You’ll Gain

  • Hands-on experience supporting real-world engineering and environmental projects
  • Exposure to project accounting, billing operations, and contract administration
  • Mentorship from experienced professionals in finance and project management
  • Opportunity to develop professional communication and analytical skills
  • Valuable experience for students pursuing careers in accounting, finance, project coordination, or operations

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