Project Administrator

Project Administrator

Location: Reno, NV

Employment Type: Full-Time

Job Overview

The Construction Project Administrator will play a crucial role in supporting the project management team throughout the construction process. This position involves coordinating project documentation, managing stakeholder communication, and ensuring smooth, efficient project operations.

Key Responsibilities

The list below is not an exhaustive list of duties and responsibilities. This professional in this role will be expected to perform different tasks as necessitated by the position's changing role within the organization and the overall business objectives of the organization.

• Maintain accurate logs and file all documents according to company policies.
• Ensure timely response and follow-up with the Project Manager, Superintendent, Architect, and Engineer as required.
• Prepare contracts, purchase orders, and subcontract change orders.
• Track issuance and return from subcontractors/vendors, including insurance certificates and licensing.
• Report outstanding subcontracts or insurance/licensing issues to the Project Manager weekly.
• Prepare and track Requests for Change Orders (RCO) and Potential Change Orders (PCO).
• Ensure updates are made in the project management software and maintain organized files.
• Organize and assist in weekly owner and team meetings.
• Collect, verify, and submit certified payroll as required.
• Maintain project files, folders, and binders according to company policies.
• Maintain close communication with internal personnel, third-party consultants, governmental agencies, vendors, subcontractors, and customers.
• Adhere to accounting procedures
• Monitor and process owner and subcontractor change orders.
• Ensure timely execution of documents and compliance with subcontractor and vendor insurance requirements.
• Prepare necessary reports as required by the owner agreement or company policies.
• Assist in closing procedures as needed.
• Solicit and track receipt of subcontractor/vendor warranties and O&M manuals.
• Assemble and distribute close-out documents.

Qualifications

• Previous experience in construction administration is desirable.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Knowledge of Procore and Sage preferred.
• Ability to learn and use other software effectively.
• Ability to read, analyze, and interpret business periodicals, technical procedures, and governmental regulations.
• Effective communication skills for writing reports, business correspondence, and procedure manuals.
• Ability to apply concepts such as fractions, percentages, ratios, and proportions.
• Problem-solving skills and ability to interpret instructions furnished in various forms.

Work Environment/ Physical Demands

The work environment and physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

• Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Must have the ability to walk short distances, and/or drive a vehicle to deliver and pick up materials.
• The noise level in the office work environment is usually quiet.
• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• The employee frequently is required to sit. The employee is occasionally required to stand, walk, climb, or balance; stoop, kneel, crouch, or crawl; and taste or smell.
• The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Benefits

• Competitive salary based on experience
• Comprehensive health, dental, and vision insurance
• 401(k) plan with company Safe Harbor Contribution
• Paid time off (PTO) and holidays
• Professional development opportunities
• A positive and collaborative work environment

Why United Construction

At United Construction, you'll build more than just buildings—you'll build lasting relationships, strengthen our communities and grow a professional life with real purpose and impact.

Since 1978, our team has delivered exceptional commercial, industrial, educational, institutional, aviation and tenant improvement projects through a disciplined, collaborative design-build approach grounded in integrity, direct communication and a true commitment to people.

We are intentional in everything we do - from how we deliver projects to how we support each other - fostering a culture where your voice matters, where collaboration fuels innovation and where our work creates meaningful, enduring results for the customers and communities we serve.

Join a team that values your expertise, invests in your growth and unites around a shared mission to BUILD UNITED.

United Construction is an equal opportunity employer. Employment at United Construction is based solely on a person’s merit and qualifications directly related to professional competence. United Construction does not discriminate against any employee or applicant because of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition (including breastfeeding), or any other basis protected by law.

Salary: Up to $38.79, DOE