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Project Administrator
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Dana B. Kenyon Company (DBK), an established construction company, serves various markets, including Railroad, Ports, Aviation, Industrial, Financial, Senior Living, and Healthcare. Headquartered in Jacksonville, Florida, since 1983, DBK is recognized regionally and nationally as an industry leader and is known for managing some of the most challenging projects with innovative solutions in both the private and public sectors. DBK offers delivery methods tailored to meet the client’s needs, including Design-Build, Construction Management, and General Contracting. This has led to win-win solutions and a high percentage of repeat business in our preferred markets. Our purpose and vision are focused on our people, who will provide solutions and innovations to help our clients serve their customers and improve communities. We Build Relationships! This is primarily how we measure our success!
The DBK organization is unique in its commitment to value and support our Construction professionals. We recognize the pivotal role this position plays in our organization.
What we’re looking for:
We are seeking a Project Administrator with 3+ years of administrative experience within a commercial/industrial contracting firm to join our success.
What you’ll do:
- Prepare and route construction contracts (subcontracts, purchase orders, and change orders) in our internal system to vendors and the accounting department.
- Daily use of Procore web-based project management applications.
- Prepare monthly requisitions for Payment on Procore or Excel lien waivers for payment purposes.
- Coordinate bids and assist with bid solicitations.
- Type and prepare documents, such as Letters, Reports, Memos, Spreadsheets, and Meeting Minutes.
- This work may entail producing confidential documents.
- Prepare final documentation in written format. Careful editing and proofreading is required.
- Maintain, compile, and process closeout documents, O & M manuals, and warranties at job completion. Provide front desk/reception support as required.
- Maintain accurate submittal records.
- Assist Superintendents with general project information, including travel arrangements as needed.
Skills, Knowledge, Qualifications and Experience:
- High school diploma or college degree.
- At least 3 years of administrative experience with a commercial/industrial contractor.
- Task-oriented with an ability to manage multiple priorities in a flexible, supportive work environment.
- Ability to work independently.
- Ability to work in a fast paced environment and have a strong sense of urgency to complete tasks in a timely manner.
- Proficiency in Procore (Project Administrator level), MS Word (Advanced level), Excel (Intermediate level), PowerPoint, Outlook, and other software necessary to perform job-related responsibilities.
- Superior written communication and proofreading skills are mandatory.
- Must be organized and detail-oriented.
- Ability to establish and maintain effective working relationships with peers, supervisors, clients, and vendors.
- Ability to work under deadline pressure and extra hours if needed on assignments.
- Must be a team player and able to easily accept change.
Benefits:
- DBK offers a competitive salary
- 401(k) with company match
- Generous Paid Time Off (PTO) + paid holidays, with no waiting period
- Group Health Insurance (PPO and HMO, ancillary products such as Dental, Vision, FSA, Long Term Disability and AFLAC Benefits
- Employer-paid Life Insurance and an Employee Assistance Program
Beyond the benefits, we also provide you with the training and career development you need to be successful. We work hard, celebrate our people and our partners, provide opportunities to give back to the community, and constantly strive to be sure our purpose is clear and lived out from the very top of our organization.
How to join our Team:
If you’re looking for a long-term partnership with a reputable organization and a proven track record of success, click “apply” above, or email your resume to srobertson@dbkenyon.com.
Resumes kept in strict confidence.
Dana B Kenyon Company is an equal opportunity employer and a drug free workplace.
We are personally dedicated to delivering construction solutions that enable our clients to serve their customers and positively impact people and the community.
This is not a remote position; the candidate should be located in Jacksonville, FL.
Dana B. Kenyon Company (DBK), an established construction company, serves a broad range of markets including Railroad, Ports, Aviation, Industrial, Financial, Senior Living, and Healthcare. Headquartered in Jacksonville, Florida since 1983, DBK is recognized both regionally and nationally as an industry leader and is known for managing some of the most challenging projects with innovative solutions in both the private and public sectors. DBK offers delivery methods that are tailored to meet the client’s needs, including Design-Build, Construction Management, and General Contracting. This has led to win-win solutions and a high percentage of repeat business in our preferred markets. Our purpose and vision are focused on our people which will provide solutions and innovations to help our clients serve their customers and improve communities. We Build Relationships! This is primarily how we measure our success!
We are seeking Senior Project Managers with 10+ years of commercial / industrial/ healthcare construction experience to join in our success.
Applicants in our core areas of expertise including healthcare, transportation, industrial and financial institutions will be considered a plus, along with proven pre-construction experience with design-build and CMAR delivery methods.
What you’ll do:
- Be responsible for the overall direction, technical management, completion and profitable financial outcome of multiple construction projects.
- Project assignments may vary from directing one large complex project to directing several small to medium size projects through subordinate managers.
- On new projects and business development opportunities, provide administration and technical management from bid/proposal preparation through final acceptance by the client.
What skills you will need:
- Successful candidate must be an efficient, organized, multi-tasking and positive-minded team player; must have critical thinking skills and problem-solving skills and be able to make decisions with tight deadlines; have the ability to organize, plan, execute, follow-up, and manage multiple activities to reach desired result.
- Candidates must be committed to delivering the highest quality product possible, constantly evaluating processes that affect the project and making needed changes using knowledge, customer input, and commitment to exceed client expectations.
- Working knowledge of computer programs including Excel, Word, Outlook, P6, & project management systems such as Procore.
- Ability to prepare complex proposals and estimates with minimum supervision with profit/loss responsibility.
- Excellent reputation for completing projects on time and within budget, with minimum supervision.
- Aggressively lead on-site safety and quality control procedures and policies.
- Stellar reputation of following contract and company change order management procedures and negotiating change orders with owners and architects.
- Proven leadership skills, strong work ethic, and highest integrity working with project team and clients.
- Strong computer skills, MS Project and Procore (or other web-based project management software) are a plus.
- The successful candidate will have a 4 year degree, preferably in Building Sciences, Construction Management, Architecture, or Engineering, or equivalent work experience.
Benefits:
- DBK offers a competitive salary
- 401(k) with company match
- Generous Paid Time Off (PTO) + paid holidays, with no waiting period
- Group Health Insurance (PPO and HMO, ancillary products such as Dental, Vision, FSA, Long Term Disability and AFLAC Benefits
- Employer-paid Life Insurance and an Employee Assistance Program
Beyond the benefits, we also provide you with the training and career development you need to be successful. We work hard, celebrate our people and our partners, provide opportunities to give back to the community, and constantly strive to be sure our purpose is clear and lived out from the very top of our organization.
How to join our Team:
If you’re looking for a long-term partnership with a reputable organization and a proven track record of success, click “apply” above, or email your resume and project list to srobertson@dbkenyon.com.
Resumes kept in strict confidence.
Dana B Kenyon Company is an equal opportunity employer and a drug free workplace.
We are personally dedicated to delivering construction solutions that enable our clients to serve their customers and positively impact people and the community.
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