Project Administrator

Summary:

SECCO Electric is seeking a highly organized and detail-oriented Project Administrator to support our Project Management team in the successful execution of commercial electrical construction projects. This role serves as a key liaison between Project Managers, field personnel, general contractors, suppliers, and clients to ensure projects are properly documented, tracked, billed, and closed out.

The ideal candidate thrives in a fast-paced environment, communicates effectively, takes initiative, and possesses strong organizational and problem-solving skills. This position offers an excellent opportunity to build a long-term career with a growing commercial electrical contractor.

Responsibilities:

Project Administration & Set-Up

• Assist with project setup and documentation at project initiation
• Maintain accurate project records, files, and correspondence
• Track project milestones, schedules, and administrative requirements
• Support Project Managers with day-to-day project administration needs

Material Tracking & Procurement Support

• Track material procurement and delivery status for projects
• Monitor medium to large material packages, including lighting, switchgear, generators, and other major electrical equipment
• Coordinate with vendors, suppliers, and Project Managers regarding material lead times and delivery schedules
• Follow up on outstanding orders and resolve material-related issues

Communication & Coordination

• Serve as a primary administrative point of contact between Project Managers, field personnel, suppliers, and general contractors
• Maintain consistent communication regarding project status, material deliveries, and project requirements
• Coordinate documentation requests and project-related correspondence
• Assist in resolving administrative and logistical issues that arise throughout project execution

Billing & Financial Administration

• Prepare and submit monthly billings to general contractors
• Complete pay applications and supporting documentation
• Prepare lien waivers and other contract-required billing documents
• Coordinate with accounting personnel to ensure accurate project billing and reporting
• Obtain Notary Public certification within six (6) months of employment if not currently certified

Project Close-Out

• Assist in assembling and submitting project closeout documentation
• Coordinate collection of warranties, operation manuals, as-built drawings, and other required project documents
• Ensure project files are complete and properly archived upon project completion

General Administrative Support

• Maintain organized electronic and physical project files
• Assist with document management and record retention
• Utilize Microsoft Office Suite to prepare reports, spreadsheets, correspondence, and project documentation
• Occasionally travel locally to pick up project documents, plans, permits, or other project-related materials
• Provide additional administrative support to the Project Management team as needed

Qualifications

• High school diploma or equivalent required; associate degree in business, construction management, accounting, or related field preferred
• Previous experience in construction administration, project coordination, project support, or office administration preferred
• Experience in commercial construction or electrical contracting is a plus
• Proficiency in Microsoft Office Suite, particularly Excel, Outlook, Word, and Teams
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and deadlines simultaneously
• Strong attention to detail and problem-solving abilities
• Basic accounting knowledge or experience with billing, invoicing, or pay applications preferred
• Valid driver's license with acceptable driving record

What We're Looking For

• A self-starter who takes initiative and follows through on tasks
• Someone who enjoys working in a fast-paced, team-oriented environment
• A strong communicator who can effectively coordinate with multiple stakeholders
• An organized professional who thrives on keeping projects moving forward
• A problem-solver who can adapt to changing priorities and project demands

Why Join Us

• Stable, full-time position with a growing commercial electrical contractor
• Opportunity to work on diverse and challenging projects
• Collaborative team environment with strong operational support
• Health benefits (medical, dental, and vision options)
• 401(k) with company match
• Paid Time Off (PTO)
• Paid holidays

Pay: $26.00 - $31.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person