Project Administrator, Massachusetts Research & Education Collaborative

At Kindbridge Research Institute (KRI), we are pioneering work in a space that's still taking shape—gambling-related mental health. As a non-profit at the intersection of research, behavioral health, and community well-being, KRI is leading efforts to better understand gambling behaviors and their impact on vulnerable populations such as veterans, service members, and young adults. Through partnerships with researchers, universities, and public health systems, we deliver data-driven solutions and outreach strategies that promote awareness, prevention, and access to care.

We're seeking a Project Administrator for the Research and Education Collaborative (REC) to support a growing statewide initiative focused on reducing gambling-related harm across Massachusetts. In this role, you will help keep a large, multi-stakeholder program running smoothly—ensuring partners stay connected, information flows clearly, and essential operations remain on track. Your coordination, organization, and communication skills will help transform research into real-world solutions that improve community health outcomes.

Why This Role Matters:

• You care deeply about improving behavioral health and expanding access to services for communities facing structural inequities
• You believe collaboration is essential and you enjoy supporting partnerships between universities, healthcare systems, nonprofits, and government agencies
• You're the kind of person who brings order to complexity, keeping details, deadlines, and decision-makers aligned
• You're energized by being the operational heartbeat of a mission-driven initiative, ensuring that important work moves forward every day

Key Responsibilities:

• Support day-to-day coordination of the REC initiative to ensure deliverables, timelines, and communication remain on track
• Maintain organized systems for program documents, meeting notes, committee materials, and shared resources
• Track billing, invoicing, forecasts, allowances, and other grant-related documentation with accuracy
• Serve as an administrative point of contact for universities, community partners, providers, and collaborating organizations
• Engage higher education partners, healthcare systems, nonprofits, and state agencies to strengthen cross-sector engagement and collaboration
• Support development of progress summaries, tracking tools, and organized data repositories
• Assist with scheduling, agenda development, material preparation, and follow-up for four multi-stakeholder committees
• Proactively follow up with internal and external partners to gather information, approvals, and updates
• Report to the Project Manager and communicate progress, challenges, and needs
• Ensure clear communication flow between KRI leadership, community partners, and committee members
• Identify risks, propose solutions, and drive project success with strong organization and problem-solving
• Contribute to a collaborative, inclusive work environment built on professionalism, integrity, and accountability

Qualifications:

• Bachelor's degree in public health, social sciences, business administration, nonprofit administration, or a related field
• 2+ years of experience in nonprofit administration, program coordination, public health, research support, or state-funded projects
• Experience administering state grants, including documentation, reporting, and compliance
• Strong organizational and documentation skills, including maintaining detailed billing and grant records
• Experience coordinating multi-stakeholder groups or supporting committees/coalitions
• Familiarity with behavioral health, addiction, social determinants of health, or public health systems (Massachusetts DPH experience a plus)
• Excellent organizational, communication, and problem-solving abilities, with the confidence to work independently and collaboratively
• Comfort navigating ambiguity with a proactive, solutions-oriented mindset
• Familiarity with public health, mental health, or gambling-related issues a plus

Work Culture & Values:

• Flexible Hybrid Work: This role is primarily remote with 2–3 days per week in our Beverly, MA office for collaboration and team connection
• Autonomous & Impact-Driven: We believe in giving our team members the trust, tools, and support to own their work
• Collaborative & Innovative: You'll be part of a dynamic, mission-driven team that values open communication, learning, and experimentation

This is more than a project—it's a platform to grow your career, explore new territory, and make a tangible impact. Come join us at KRI!