Project Assistant/Administrative Assistant

Swank Enterprises is hiring an administrative assistant / project manager assistant for our Missoula office branch.

In this position, you will work closely with your designated project manager(s) to perform general construction admin operations, communication, document control & filing of various project documentation. I.e., Construction documents (Plans and Specifications), RFI’s, material submittals, insurance certs, Invoice coding & tracking, filing contacts, producing change orders and communication within Swank Enterprises departments, such as, accounts payable, accounts receivable, labor etc.

General administrative office duties include maintaining overall office wellness, such as, greet and support visitors, keeping office supplies stocked, mailing & postage, office related errands, archive project documents, water office plants, recycle office paper, etc.

Job Details:

- Full Time – 40 hrs/week

- Specific daily hours – 8AM – 5PM

- Workdays M-F

- 1 hour lunch break

Job Responsibilities & Tasks

- Answer phone calls

- Personable with a bright disposition

- General project management assistance

- Upload documents to construction software programs

- Collect and file various construction documents

- Complete paperwork

- Invoice Filing & Cost Coding

- Email

- Typing

- Printing & scanning

- Errands for general office supplies

- Mailing – USPS, UPS, FedEx

- Small checking account operations – Deposit and write checks

- Recycle paper bin

- Water office plants

Software and Programs necessary for job tasks:

- Microsoft Programs: Word, Excel, Office, Project

- Procore Construction management

- Sage 300 Construction

- OneDrive, Dropbox

Pay, Benefits and compensation:

- Salary Range - $3,600 - $4,100

- Retirement — Swank 401K plan & ESOP

- Health Insurance

- Paid time off

- Paid holidays

Job Type: Part-time

Pay: $3,600.00 - $4,100.00 per month

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person