Project Coordinator

Position Qualifications and Requirements:

Experience:

• 4-5 years’ experience in project coordination, ideally in healthcare or clinical settings
• Experience working with cross-departmental teams (operations, IT, procurement, finance)
• Familiarity with UAE healthcare environment (DHA/MOH is a plus)

Skills Required:

Project Coordination & Management

• Project planning, Gantt charts, and milestone tracking
• Strong familiarity with project documentation, dashboards, and standard operating procedures
• Cross-functional team coordination and stakeholder communication

Digital Tools Proficiency

• Notion – for SOPs, trackers, and collaborative documentation
• Google Workspace – Docs, Sheets, Slides, Calendar
• Optional: MS PROJECT, Asana, Trello, Monday.com, or ClickUp

Data Analysis & Reporting

• KPI tracking, risk logs, and reporting dashboards
• Proficiency with Google Sheets (advanced formulas, charts, pivot tables)
• Basic data visualization tools (e.g., Looker Studio, Tableau, or Excel Dashboards)

Finance & Budgeting

• Budget tracking and variance analysis
• Familiarity with cost allocation, ROI estimates, and aligning with financial controls

Soft Skills

• Proactive communication and follow-through
• Attention to detail, deadline-driven
• Comfort with ambiguity and ability to structure chaos

Responsibilities of the Position:

The candidate is expected to perform the following duties and responsibilities:

• Assist in planning, tracking, and executing projects across clinical and operational divisions.
• Create and maintain project documentation, dashboards, trackers, and standard operating procedures (SOPs) using tools such as Notion and Google Workspace.
• Coordinate internal meetings, follow-ups, and cross-functional status updates with teams such as clinic operations, IT, finance, and procurement.
• Monitor key project metrics and support the preparation of performance and risk reports for senior leadership.
• Contribute to onboarding and change management efforts related to the implementation of new tools, workflows, and SOPs.
• Work closely with stakeholders across departments to ensure the timely delivery of project milestones.
• Support financial tracking for projects, liaise with the finance team on budget alignment, and ensure compliance with financial controls and guidelines.
• Document optimized processes and lessons learned to support continuous improvement across future projects.
• Identify, assess, and manage project risks through proactive risk registers and mitigation plans.
• Ensure the quality and compliance of project deliverables in line with clinical standards and regulatory requirements.
• Prepare and manage the project execution calendar and coordinate key resources to ensure on-time delivery of milestones.
• Support the preparation of executive presentations and reports for the CEO and potential investors regarding project progress and performance.

Preferred Certifications:

• Any relevant certifications including:
• CAPM (Certified Associate in Project Management)
• PMP (Project Management Professional).
• PRINCE2 Foundation or Practitioner
• Agile/Scrum Certifications
• Lean Six Sigma (Yellow/Green Belt) – process efficiency
• Prosci Change Management – change rollout support
• Basic Financial Modeling Certificate – for budget tracking

Job Type: Full-time

Pay: AED10,000.00 - AED12,000.00 per month