Project Coordinator

Urgently Hiring: Experienced Project Coordinator for a leading Interior Fit-Out & Construction Company.
Serious and qualified candidates only.
Contact: 054 888 5924

Key Roles and Responsibilities

1. Project Planning & Coordination

• Assist the Project Manager in planning and organizing project activities.
• Prepare and maintain project schedules, timelines, and task lists.
• Track project progress and report deviations or delays.
• Coordinate between design, procurement, execution, and client teams.

2. Communication & Stakeholder Management

• Act as a point of contact between clients, consultants, subcontractors, suppliers, and internal teams.
• Organize and attend project meetings; prepare minutes of meetings (MoMs).
• Ensure all parties are updated on project changes, timelines, and deliverables.
• Follow up on action items from meetings and ensure closure.

3. Documentation & Reporting

• Maintain proper project documentation including RFIs, submittals, transmittals, and approvals.
• Prepare regular status and progress reports for internal and client reviews.
• Assist in compiling handover documentation and project close-out files.
• Support the Project Manager in preparing change orders and variation documentation.

4. Procurement & Vendor Coordination

• Coordinate with procurement teams to ensure timely ordering and delivery of materials.
• Track material delivery schedules and site requirements.
• Follow up with suppliers and subcontractors for timely execution and compliance with specs.
• Maintain records of purchase orders, delivery notes, and supplier performance.

5. Site Support & Execution Follow-Up

• Liaise between site and office to ensure seamless flow of information.
• Monitor site progress and update internal trackers accordingly.
• Support the site team in resolving minor issues and escalating critical ones.
• Assist in quality checks and snag list preparation during and after project completion.

6. Quality, Safety & Compliance

• Ensure that all coordination activities align with company quality standards.
• Support the HSE team in implementing safety procedures across project activities.
• Help ensure all necessary permits and documentation are in place.

7. Administrative Support

• Schedule appointments, site visits, and coordination meetings.
• Maintain project calendars and contact databases.
• Ensure accurate record-keeping for audits and compliance reviews.

Job Types: Full-time, Permanent

Pay: AED5,000.00 - AED6,500.00 per month

License/Certification:

• UAE Driving licence (Preferred)