Project Coordinator

Project Coordinator

• Greater Asheville Area, NC
• Full-Time
• Reports to: Director of Operations

About the role

Ishita Interiors is hiring a Project Coordinator to support project execution across design, procurement, warehouse, and site operations. This is a local, field-based coordination role for someone who is organized, responsive, detail-focused, and comfortable moving between administrative work, warehouse support, and active project sites.

This role exists because the current process has real gaps in handoff completeness, site verification, onsite updates, and coordination across teams. The Project Coordinator will help close those gaps by becoming the local point of follow-through for site information, handoff readiness, delivery coordination, staging support, and issue tracking. This person is not the final design authority and is not a construction project manager. The job is to bring back accurate information, keep execution moving, and reduce confusion between teams.

Location and work model

This is a hybrid local role based in the Greater Asheville area. Candidates must live within 50 miles of Asheville, North Carolina.

The role combines:

work from home for reporting, communication, uploads, and coordination warehouse-based support when receiving, staging, or inventory follow-up is needed travel to project sites, vendor locations, and local purchase runs as required. This is not a fully remote role. A valid driver’s license, reliable personal vehicle, and comfort with local travel are required.

Business mileage is reimbursed at the current IRS standard rate for approved business travel.

What you will do:

Project handoff and startup coordination

1. Own the handoff follow-through process for assigned projects

2. Help make sure projects do not move forward with missing core inputs

3. Organize and track project brief materials, handoff documents, Matterport links, site notes, delivery details, scope references, and other startup information

4. Flag missing information early and push for completion before project work advances

5. Support the creation and use of a cleaner handoff checklist or docket across teams

Site visits and field verification

1. Visit project sites to capture photos, videos, measurements, field notes, and access conditions

2. Verify room conditions, fit risks, delivery access, site readiness, and installation constraints

3. Report field findings back to the Design Managers and Operations clearly and quickly

4. Document discrepancies between expected conditions and actual site conditions

5. Help reduce errors caused by incomplete or outdated site information

Coordination between teams

1. Act as the local bridge between Design Managers, procurement, warehouse, and on-site contacts

2. Track open questions, blockers, replacements, delivery issues, and follow-up items

3. Communicate field updates in a clear, organized, and timely way

4. Help prevent project information from getting lost across chat threads, calls, or informal conversations

5. Support day-to-day coordination so the design team can make faster, better-informed decisions

Warehouse, delivery, and staging support

1. Coordinate with the warehouse team on items being received, stored, prepared, or moved to site

2. Confirm item arrivals, damages, shortages, or mismatches with photos and notes

3. Support staging readiness by confirming what is on hand, what is missing, and what needs escalation

4. Help track replacements, local purchases, and movement of inventory from warehouse to site

5. Assist with local purchase runs and staging logistics when needed

Site update and issue tracking

1. Maintain clean records of site updates, open issues, photos, and decisions

2. Help document what changed on site, why it changed, and what follow-up is needed

3. Support punchlist follow-up and final issue tracking

4. Make sure site information is usable, not just collected

5. Help create more consistency in how site updates are reported across the company

Process support

1. Help improve standard operating procedures for handoff, site reporting, issue tracking, and coordination

2. Use templates, checklists, and trackers consistently

3. Give feedback to Operations on recurring breakdowns in the process

4. Support standardization across both design teams so the role does not become dependent on one team’s habits or preferences

What this role is not

1. This role is not a design manager

2. This role is not a construction manager

3. This role is not the final decision-maker on design scope, construction means and methods, or client facing approvals

4. This role does not replace Ishita’s approval authority or the Design Manager’s ownership of design quality and direction

5. This role is an execution and coordination role focused on site truth, follow-through, and visibility

What we are looking for / Required qualifications

• Based within 50 miles of Asheville, North Carolina
• Valid driver’s license and reliable personal vehicle
• Ability to travel locally to project sites, warehouse, and vendor locations
• Strong organization and follow-through
• Strong written and verbal communication
• Comfortable working in a fast-moving environment with shifting priorities
• Comfortable taking measurements, documenting conditions, and using photo-based reporting
• Able to work independently without constant supervision
• Able to lift and move small items, materials, or samples as part of normal warehouse and site coordination work
• Comfortable using Google Drive, shared folders, spreadsheets, and mobile communication tools

Preferred qualifications

• Experience in project coordination, operations coordination, design support, warehouse coordination, furniture delivery, staging, interiors, renovation support, or construction support
• Experience reading floor plans, procurement sheets, or project documentation
• Experience coordinating between remote teams and on-site teams
• Experience working in residential interiors, STRs, boutique hospitality, furnishing, or renovation environments
• Experience with Airtable or structured project tracking systems

Compensation and benefits

• Compensation: based on experience
• Full-time position
• Local travel required
• Mileage reimbursed for approved business travel at the current IRS standard rate

Pay: $58,000.00 - $66,000.00 per year

Benefits:

• Paid time off

Experience:

• Project coordination: 2 years (Required)

Location:

• Asheville, NC 28801 (Required)

Ability to Relocate:

• Asheville, NC 28801: Relocate before starting work (Required)

Willingness to travel:

• 75% (Required)

Work Location: In person