Project Coordinator

Job Title: Project Manager I

Location: Longmont, CO (Remote)

Duration: 11+ Months(with high possibility of extension).

10% travel may be asked (nice to have someone that can travel to Canada to customer location)

Job Description

Project Planning & Execution Support

• Assist in tracking project scope, schedules, and key milestones using tools such as Smartsheet, MS Project, or Primavera.
• Support coordination with internal teams to ensure timely completion of design, procurement, manufacturing, and testing activities.
• Help maintain project plans, trackers, and action logs.
  
  

Cross-Functional Coordination

• Work with Engineering, Supply Chain, Production, QA/QC, and Dispatch teams to monitor progress and follow up on open tasks.
• Support procurement tracking for customer-specific bought-out items and accessories.
  
  

Vendor & Customer Coordination Support

• Assist the Senior Project Manager with documentation tracking, approvals, inspections, and dispatch coordination.
• Support communication with customers by sharing updates, responding to routine queries, and escalating issues when required.
  
  

Invoice & Commercial Support

Coordinate with project administration teams to support timely submission of invoices as per contractual milestones.

Help track outstanding invoices and flag delays for review.

Shipment & Dispatch Support

• Assist in preparing and coordinating shipment documentation.
• Support dispatch of accessories and site-specific materials in coordination with logistics teams.
  
  

Reporting & Documentation

• Maintain organized project documentation, including:
• Contracts and commercial records
• Engineering drawings and document transmittals
• Approvals, inspection reports, and correspondence
  

Support preparation of basic project status reports and dashboards

Qualifications

• Bachelor s degree in business administration, Engineering, Project Management, or a related field.
• 0 5 years of experience in project coordination, project management, operations, or a related role (internship experience welcome).
  
  

Skills & Competencies

• Basic understanding of project management concepts and willingness to learn.
• Good communication and interpersonal skills.
• Proficiency in MS Office (Excel, Word, PowerPoint); exposure to MS Project, Primavera, or ERP systems (SAP/Oracle) is a plus.
• Strong organizational skills with attention to detail.
• Ability to work collaboratively in a team-oriented environment and manage multiple tasks.
  
  

Must Have

• 2+ years of experience in project coordination, project management support, project controls, operations, or a related role.
• A bachelor s degree in Documentation or in Engineering, or equivalent experience
• APM Project Management
• Coordinating Schedules
• Exposure to Primavera P6, Microsoft Project, or similar scheduling tools.
• Instrumentation & Controls Engineering
• Smartsheet.