Project Coordinator

Project Coordinator – Interior Fit-Out

Location: Dubai, UAE
Employment Type: Full-Time

About the Role

We are seeking a proactive and highly organized Project Coordinator to support the successful delivery of interior fit-out projects across commercial, retail, hospitality sectors. The ideal candidate will act as a key link between clients, project managers, consultants, site teams, subcontractors, and suppliers, ensuring effective communication, timely project execution, and accurate project documentation.

Key Responsibilities Project Coordination

• Support Project Managers in planning, coordinating, and monitoring fit-out projects from award through handover.
• Track project schedules, milestones, deliverables, and progress updates to ensure timely completion.
• Coordinate with design, technical, procurement, commercial, and site teams to facilitate smooth project execution.
• Assist in identifying project risks, delays, and coordination issues, and escalate them when required.
• Prepare and distribute project reports, meeting minutes, action trackers, and progress updates.

Client & Stakeholder Coordination

• Serve as a primary point of contact for project-related communication between clients, consultants, subcontractors, suppliers, and internal teams.
• Coordinate client meetings, site visits, inspections, and project reviews.
• Follow up on client approvals, material submissions, RFIs, shop drawings, and project correspondence.

Document Control & Administration

• Maintain accurate and organized project records, including contracts, drawings, submittals, approvals, variation orders, and project correspondence.
• Ensure all project documentation is updated, tracked, and distributed in accordance with company procedures.
• Monitor document revisions and maintain proper version control.
• Assist in the preparation and submission of authority-related documentation when required.

Procurement & Site Support

• Coordinate with procurement teams regarding material orders, delivery schedules, and supplier follow-ups.
• Support site teams by tracking material approvals, work progress, and project requirements.
• Assist in coordinating subcontractors and ensuring timely completion of assigned activities.

Requirements

• Bachelor's degree or Diploma in Engineering, Architecture, Interior Design, Construction Management, Business Administration, or a related field.
• Minimum 2–5 years of experience in project coordination within the UAE fit-out, construction, interior design, or contracting industry.
• Strong understanding of fit-out project processes, documentation, and site coordination.
• Experience coordinating with clients, consultants, contractors, and suppliers.
• Excellent organizational, communication, and multitasking skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Experience using project management and document control systems is an advantage.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• UAE driving license is preferred.

Preferred Qualifications

• Experience working on commercial, hospitality, retail, or high-end residential fit-out projects.
• Familiarity with UAE construction and fit-out procedures.
• Knowledge of AutoCAD, project scheduling software, or ERP systems is an advantage.

What We Offer

• Opportunity to work on high-profile interior fit-out projects across the UAE.
• Collaborative and professional work environment.
• Career growth and development opportunities.
• Competitive salary.

Application Question(s):

• When can you join us? (Mandatory Question)
• What is your current salary? (Mandatory Question)
• What are your salary expectations? (Mandatory Question)
• How many years of experience do you have in the UAE as a Project Coordinator?(Mandatory Question)

Work Location: In person