Project Coordinator & Admin

Job Summary:

The Project Coordinator will support the execution of projects within a high-security, regulated environment, ensuring strict adherence to organizational protocols, defense-related compliance standards, and confidentiality requirements. The role requires structured coordination across internal teams, contractors, and government authorities.

Key Responsibilities:

• Coordinate project execution in line with approved plans, timelines, and security protocols
• Maintain and control confidential project documentation (contracts, permits, approvals)
• Liaise with internal departments and government/military stakeholders where required
• Track project milestones and submit detailed progress reports to management
• Ensure compliance with security clearance procedures and restricted access protocols
• Support procurement coordination with approved and vetted vendors
• Monitor risks, escalate critical issues, and ensure mitigation actions are followed
• Arrange secure meetings, prepare Minutes of Meeting (MoM), and follow up on action items
• Assist in audit preparation, documentation control, and regulatory inspections
• Ensure all project activities align with UAE regulatory and defense compliance frameworks
• Maintain and manage confidential records, files, and correspondence
• Handle internal and external communications in a secure and professional manner
• Coordinate meetings, including restricted-access and classified discussions
• Support documentation related to employee clearances, passes, and access approvals

Requirements:

• Bachelor’s degree in Business Administration / Engineering / Project Management
• 3–6 years of experience in UAE
• Strong understanding of confidential document handling and compliance procedures
• Proficiency in MS Office & Excel and project tools (MS Project, ERP systems)
• Strong reporting, coordination, and communication skills

Nationality:

Any Arabic Nationality Preferred

Or Strong Knowledge in Arabic preferred.

Pay: AED5,000.00 - AED7,000.00 per month

Work Location: In person