Project Coordinator –Construction (Primavera & Procurement Experience)

Key Responsibilities

1. Project Planning & Scheduling

• Develop, update, and maintain detailed project schedules using Primavera P6.
• Track planned vs. actual progress and highlight delays or deviations.
• Coordinate with site engineers to ensure accurate daily and weekly progress reporting.
• Assist in updating lookahead schedules and resource forecasts.

2. Technical Coordination

• Review IFC drawings, shop drawings, and specifications to identify technical requirements and coordinate with engineering teams.
• Maintain and monitor logs for technical submittals, shop drawings, RFIs, method statements, material submittals, ensuring timely submission and approvals.
• Liaise with consultants and clients to follow up on pending submissions, clarifications, and approvals.
• Coordinate with site teams to incorporate approved drawings and ensure all technical documents are updated and communicated.
• Assist in preparing method statements, technical reports, compliance statements, and construction proposals.
• Support resolution of technical issues by coordinating with design teams, suppliers, and subcontractors.
• Ensure that technical documentation aligns with contractual requirements and project specifications.
• Prepare and maintain design-change logs, variation logs, and revision records.

3. Procurement Coordination

• Prepare detailed material requisitions, ensuring accuracy of quantities, specifications, and required delivery dates.
• Conduct technical and commercial comparisons for materials and subcontractor proposals to support procurement decisions.
• Coordinate with suppliers to obtain datasheets, compliance documents, material samples, and quotations.
• Monitor and update procurement schedules, ensuring alignment with project timelines and installation sequences.
• Follow up with the Procurement Department to expedite purchase orders and track approval stages.
• Track material production, dispatch, shipment, and delivery to ensure no disruption to site activities.
• Coordinate with logistics teams, warehouse, and site engineers to manage receiving, inspections, and storage of materials.
• Maintain and update procurement logs, ensuring all documents—POs, invoices, material inspections, and delivery notes—are properly recorded.
• Assist in evaluating subcontractor performance, contract compliance, and delivery commitments.
• Support the Project Manager in identifying procurement risks, potential shortages, and mitigation plans.

4. BOQ & Cost Control Support

• Assist in preparing, reviewing, and updating BOQs, material take-offs, and quantity checks.
• Coordinate with QS/Estimation teams to validate quantities and budget impacts.
• Support cost tracking and maintain logs for materials, subcontractors, and variations.
• Help compile pricing for change requests or variations.

5. Communication & Coordination

• Serve as the main coordination point between site teams, engineering, procurement, suppliers, subcontractors, and consultants.
• Prepare meeting agendas, minutes, follow-up trackers, and circulate updates to all stakeholders.
• Track and close all project action items to support smooth workflow.

6. Qualifications & Skills

• Civil Engineering or Construction Management degree preferred.
• 3–5 years of construction project coordination experience.
• Strong knowledge of Primavera P6, technical documentation, and procurement procedures.
• Excellent communication, documentation, and organizational skills.
• Proficiency in Excel, MS Project, and document control systems.

Job Type: Full-time