Project Coordinator III – O & M

General Description

JOIN OUR TEAM AS A PROJECT COORDINATOR III!

This position will be responsible for coordination of major Utility projects, to include, interfacing with utility managers regarding progress of contracted vendors performing contracted services. Assists, prepares and processes documents for the purchasing of goods and/or services. Advanced responsible administrative and technical work in reviewing contracts to ensure contract compliance, project tracking, project coordination, invoice tracking, processing, and reconciliation.

Essential Job Functions

Coordinates and monitors the activities of vendor(s) performing various services in accordance with contract guidelines, industry standards and/or state regulations. Documents work performed, inspects contractor documents for accuracy, conformance and timeliness. Tracks Contractor issues and intervenes for Operations staff. Examines bid specifications for areas of improvement. Reconciles/approves invoices and receipts for accuracy and allocates the appropriate G/L account. Compiles supporting documentation for agenda items to be approved by the Board of County Commissioners. Tracks agenda workflow and process all the necessary phases to initiate the use of the contract. Creates and maintains paper and electronic files, to include, data entry into multiple software programs. Participates in process improvement initiatives. Assembles cost analysis and managerial reports. Coordinates the submittal of bid specifications on behalf of the department's users for a variety of commodities and services; reviews and evaluates vendors' bids and proposals to determine compliance with stated specifications, conditions and budget; recommend purchases in accordance with established procedures, recommending vendors proposed rates and conditions most favorable to the interest of the Department. Prepares and conducts new Contractor kick-off meetings. Conducts contractor meetings to resolve questions/disputes between Operations staff as well as for Purchasing staff. Plans, assigns, and functions as lead worker of Project Coordinator I & II, for assistance, guidance, and non-supervisory functions. Monitors and coordinates work for Capital Improvement Projects associated with assigned contracts. Assists staff with project submittal documentation. Performs related work as required.

Knowledge, Skills And Abilities

• Knowledge of business English, spelling, and punctuation.
• Strong communication and reading comprehension skills.
• Knowledge of modern techniques and practices used for procuring and monitoring contracted service Contractors.
• Knowledge of office practices, procedures, principles of organization and administration.
• Knowledge of accounting methodology.
• Ability to email, compose letters and memoranda.
• Ability to make decisions in accordance with the departmental rules, contracts, regulations, and policies.
• Ability to establish and maintain effective working relationships with employees, Utilities management, and vendors.
• Knowledge of Utility systems components, operations protocol, and invoice reconciliation.
• Ability to establish and maintain effective working relationships with coworkers, contractors, and regulatory authorities.
• Ability to operate a computer, a working knowledge of Windows based programs, Outlook, Microsoft Office Word, Excel, Access, and Tyler Munis.
  
  

Minimum Requirements

PHYSICAL SKILLS: Ability to communicate effectively using verbal, written and visual communication.

EDUCATION, TRAINING AND EXPERIENCE: Associate degree from an accredited college or university and four (4) years' of project coordination/management experience OR graduation from high school or possession of an acceptable equivalency diploma and six (6) years' experience. Experience with contract documents and follow up requirements preferred.

In House Candidates : This position qualifies for DAP.

LICENSES, CERTIFICATIONS OR REGISTRATIONS: Must possess a valid Florida driver's license.

ADA STATEMENT: A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

DRUG-FREE WORKPLACE: Pasco County is a drug-free workplace in accordance with Federal and Florida Law.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

VETERANS' PREFERENCE: Under Section 295.07, F.S., Chapter SSA-7, Pasco County BCC provides to Veterans, that preference in appointment will be given to preference-eligible applicants.

PASCO COUNTY WAS VOTED ONE OF THE NATION'S TOP WORKPLACES FOR 2021

Benefits Include

• Florida Retirement System (FRS) retirement plan
• PTO (Paid Time Off)
• Paid holidays
• Group insurance
• Tuition reimbursement
• Deferred compensation
• Medical leave pool
• Annual medical leave buy-back
• Mid-management/Professional grade, and management personnel may receive 40 hours of admin leave per calendar year.
  
  

Effective July 1, 2011, FRS members must contribute 3% of their salary as retirement contributions, on a pre-tax basis (the salary is reduced by the amount of the employee contribution before determining the federal income tax deduction). The employer will automatically deduct the employee contributions.

01

I am aware that the following supplemental questions will determine my eligibility for this position.

• Acknowledge
• Decline
  
  

02

Are you a current Pasco County BOCC employee?

• Yes
• No
  
  

03

Which best describes your highest level of COMPLETED education?

• GED
• High School
• Associate degree
• Bachelor's Degree
• Master's Degree
• Doctorate
• None of the above
  
  

04

Are you a current Pasco BOCC employee who has successfully completed or are within 30 days of completing the Degree Alternative Program (DAP)?

• No
• Yes
  
  

05

Which best describes the years of experience you have in project coordination/management?

• Ten or more years of experience
• Nine years but less than ten
• Eight years but less than nine
• Seven years but less than eight
• Six years but less than seven
• Five years but less than six
• Four years but less than five
• Three years but less than four
• Two years but less than three
• One year but less than two
• Less than one year of experience
  
  

06

Which best describes the years of experience you have with contract documents and follow up requirements?

• Ten or more years of experience
• Nine years but less than ten
• Eight years but less than nine
• Seven years but less than eight
• Six years but less than seven
• Five years but less than six
• Four years but less than five
• Three years but less than four
• Two years but less than three
• One year but less than two
• Less than one year of experience
  
  

07

Do you possess a valid Florida driver's license or have the ability to obtain the license within 30 days from date of hire?

• Yes
• No
  
  

08

Are you a veteran who served as a member of the armed forces of the United States during a period of war, defined in Title 38, U.S.C., and who was separated from such service under honorable conditions, or the surviving spouse of any such veteran? (SUPPORTING DOCUMENTION IS REQUIRED AT THE TIME OF SUBMISSION OF APPLICATION OR NEXT BUSINESS DAY).

• Yes
• No
  
  

09

I hereby acknowledge that Pasco County BOCC is a drug-free workplace in accordance with Federal and Florida law, and consent to pre-employment drug/alcohol testing, and agree to abide by the program and policy if employed by Pasco County BOCC.

• Acknowledged
• Declined
  
  

10

Are you legally authorized to work in the United States? Note: If hired, a Form I-9, Employment Eligibility Verification, must be completed at the start of employment.

• Yes
• No
  
  

11

Have you recently retired from the Florida Retirement System (FRS) Pension Plan or Investment Plan within the last 6 months?

• Yes
• No
  
  

12

Please specifically explain how your prior work experience and education match the qualifications for this position. (1000 characters or less)

13

How did you hear about this position?

• Billboard
• Facebook
• Friend/Family Referral
• Indeed
• Instagram
• Job Fair
• LinkedIn
• Magazine publication
• Nextdoor
• Pasco County employee
• Pasco County Facebook Page
• Pasco County website/Governmentjobs.com
• Pasco County Traffic Sign
• Utility bill insert
• X/Twitter
• YouTube
• Other
  
  

14

If a Pasco County employee referred you, please provide the name of the employee. If none, write N/A

• Required Question