Project Coordinator (Part-Time, Temporary)

Position: Project Coordinator (Part-Time, Temporary)

Location: Remote (Northern California Preferred), with some in-person attendance
Compensation: $20–$30/hour DOE
Hours: Approximately 15–25 hours per week
Position Type: Temporary (4–6 Month Assignment) with Potential for Ongoing Part-Time Employment

About Us

Transform Energy Asset Management is a growing California-based company that helps businesses and public agencies maximize the performance and financial value of their solar and battery energy assets. Our clients include community college districts, agricultural companies, wineries, and commercial property owners throughout California. We combine technical expertise with proactive project management to help clients get more value from their renewable energy investments.

Position Overview

We are seeking a highly organized and proactive Project Coordinator to support our team for at period of at least 4-6 months. This position will initially serve as a temporary part-time role, helping coordinate field service activities, client communications, project tracking, invoicing support, and internal operations. For the right candidate, there may be an opportunity to continue in a longer-term part-time role as the company continues to grow. This role is ideal for someone who enjoys keeping projects organized, communicating with people, solving administrative challenges, and helping a small team operate efficiently.

Key Responsibilities

Project & Service Coordination

· Schedule preventive maintenance visits, inspections, and service work

· Coordinate calendars between clients, field staff, and subcontractors

· Track project milestones, deliverables, and follow-up items

· Maintain project records and documentation (via Asana, Quickbooks, and other platforms)

Client Communications

· Communicate professionally with clients via email and phone

· Assist with scheduling meetings and site visits

· Help prepare reports, proposals, and client-facing documents

· Track client requests and ensure timely follow-up

Administrative Support

· Manage tasks and workflows in Asana

· Organize files and maintain records in SharePoint

· Assist with document preparation and data entry

· Support internal meetings and action item tracking

Financial & Operational Support

· Manage client invoice preparation and tracking

· Manage vendor invoice collection, reviews, and processing

· Support work orders and vendor coordination processes

· Help ensure accurate record keeping across company systems

Desired Qualifications

Required

· 2+ years of experience in project coordination, office administration, executive assistance, or similar support roles

· Strong organizational and time management skills

· Excellent written and verbal communication skills

· Ability to manage multiple priorities simultaneously

· Strong attention to detail and follow-through

· Proficiency with Microsoft Office (Word, Excel, Outlook, Teams)

Preferred

· Experience with Asana or similar project management software

· Experience with Quickbooks

· Experience supporting service-based businesses

· Experience with invoicing, bookkeeping, or operations administration

· Experience in construction, energy, facilities, engineering, or related industries

Work Environment

· Primarily remote position

· Flexible scheduling

· Occasional in-person meetings in the Central Valley may be requested

· Some business-hour availability is required for client and team coordination

Why Join Us?

This is an opportunity to join a growing company where your work will have a direct impact on daily operations and client success. You'll work closely with company leadership and gain exposure to project management, renewable energy operations, client service, and business administration.

Pay: $20.00 - $30.00 per hour

Application Question(s):

• This position is initially a temporary assignment expected to last approximately 4–6 months. Are you comfortable accepting a temporary position?
• Are you currently within 1 hour of Escalon, CA
• Are you available to work approximately 15–25 hours per week during normal business hours (Monday–Friday)?

Work Location: Hybrid remote in Escalon, CA 95320