Project Coordinator & Scheduler (Part-Time)

Key Responsibilities

Project Coordination & Scheduling

Coordinate with local sign companies and installers across the United States to bid local project work, including following through to ensure all parties understand their roles, responsibilities and compensation for each job.
Schedule installations and manage timelines to ensure projects stay on track.
Where required, assist in obtaining permits in local jurisdictions, which often requires research work and details paperwork.
Serve as the primary communication liaison between clients, installation partners, and internal team members.
Confirm site readiness, installation requirements, and logistics prior to installation dates.
Track project progress and proactively resolve scheduling or installation issues.
Maintain detailed records of project status, installation schedules, and partner communications.
Ensure installations meet company quality standards and client expectations.
Assist with invoicing and payments to vendors, as needed.

Estimating & Proposal Support (Secondary Responsibility)

Prepare estimates and proposals for signage projects.
Review project specifications, site information, and design requirements.
Work with Design Team to produce quality mock-ups for projects.
Request and evaluate pricing from fabrication and installation partners.
Prepare quotes, work orders, and project documentation.
Assist in maintaining pricing templates and estimating processes.

Growth Path

· This position has exceptional visibility within our company and is engineered for career growth within our rapidly expanding company.

· For a candidate who desires it, this position can become full-time within a few months.

· For a candidate who shows the aptitude and desire, this role can quickly become a management-level position overseeing other project coordinators as we grow.

· Cross-training opportunities exist across our company in design, fabrication, sales and installation for employees willing to take the initiative to learn.

· Mentorship from leadership is offered to all employees, where you can learn personal development skills as well as business management skills. You will interact with the key leaders/owners of this company on a daily basis.

Qualifications

2+ years of experience in project coordination, project management, estimating, or administrative support (sign industry experience preferred but not required).
Strong organizational and time management skills.
Ability to manage multiple projects simultaneously.
Excellent written and verbal communication skills.
Comfortable coordinating with vendors, contractors, and clients.
Strong attention to detail.
Proficiency with Microsoft Office, Google Workspace, and project management tools.
Ability to work independently in a remote environment.

Preferred Experience

Experience working with sign companies, construction trades, or project-based businesses.
Familiarity with sign types, installation processes, or permitting.
Experience preparing estimates or proposals.
Familiarity with project management tools such as Trello, Asana or Microsoft Teams.
Familiarity with Hubspot is a big plus (but not required)
Familiarity with Corebridge is a plus (but not required)
Spanish language proficiency a plus

Learn more about our company and our culture at: https://itsagoodsign.com

Please apply if you meet the minimum qualifications above and are ready for a rewarding career. It’s A Good Sign offers competitive pay, benefits, and flexibility to live your life while working in a fun environment. Pay is commensurate with experience. Principals only. Recruiters, please DO NOT respond to this listing. Serious candidates only, please.

Pay: $18.00 - $22.00 per hour

Experience: