Project/ Designer Coordinator

Job Summary
We are seeking a detail-oriented and proactive Project Coordinator to join our dynamic team. The ideal candidate will play a pivotal role in supporting project management efforts across various construction projects. This position requires a strong understanding of construction management, project scheduling, and the ability to effectively coordinate tasks and resources to ensure project success.

Design & Pre-Construction

• Assist clients in the design phase: mood boards, selections, finishes, and layouts.
• Develop and edit floor plans using Kitchen 2020, 2020 Design Live, CAD, or similar software.
• Create digital mood boards, renderings, and selection packages for client approvals.
• Help prepare estimates and proposals, ensuring selections are properly costed.
• Maintain vendor relationships and organize pricing, samples, and product availability.

Construction Administration

• Ensure selected finishes are ordered, tracked, and installed as designed.
• Support project managers in maintaining schedules, budgets, and vendor communication.
• Participate in site visits to confirm design details are executed correctly.
• Upload and track project documentation in software (JobTread, Buildertrend, CoConstruct, or similar).

Client Coordination & Team Support

• Guide clients through the selections process with a professional, empathetic approach.
• Keep clients informed on timelines, design changes, and product updates.
• Support administrative tasks: updating schedules, processing change orders, and maintaining digital project files.
• Collaborate with designers, estimators, and field managers to ensure smooth project flow.

Responsibilities

• Assist in the planning and execution of construction projects from inception to completion.
• Utilize construction management software, including Kitchen 2020, or Chief Architect for Design and JobTread for project tracking and reporting.
• Coordinate with project managers and stakeholders to ensure timely communication and alignment on project goals.
• Manage project schedules, ensuring that timelines are adhered to and any potential delays are addressed proactively.
• Conduct blueprint reading and interpretation of schematics to assist in project planning.
• Support construction estimating processes by providing necessary documentation and data.
• Maintain organized records of contracts, change orders, and other essential project documents.
• Facilitate site meetings and ensure that all team members are informed of their responsibilities and deadlines.
• Monitor project progress on-site, ensuring compliance with safety regulations and quality standards.

Requirements

• Proven experience in project coordination or management within the construction industry.
• Proficiency in construction management software such as Buildertrend, Jobtread or similar, ProCore, Primavera P6.
• Strong understanding of construction estimating processes and techniques.
• Excellent time management skills with the ability to prioritize tasks effectively.
• Familiarity with contracts, project scheduling, and blueprint reading is essential.
• Experience working on construction sites is preferred, along with a solid understanding of safety protocols.
• Strong organizational skills with an attention to detail in all aspects of work.
• Ability to communicate effectively with diverse teams and stakeholders.
• A proactive approach to problem-solving with the ability to adapt to changing circumstances. Join us as we strive for excellence in every project we undertake!

Job Types: Full-time, Contract, Internship

Pay: From $45,371.76 per year

Benefits:

• Flexible schedule
• Paid time off
• Professional development assistance

Work Location: Hybrid remote in Westerville, OH 43081