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Project Management Office

Position Description:Act as the central governance authority, responsible for setting project standards, driving efficiency, and ensuring that IT projects align with client strategy. Oversee a portfolio of projects, providing support to client Engagement Managers, and leadership to project managers, managing resources, and tracking performance metrics to ensure successful delivery. Responsible for implementing governance frameworks, leading project management and QA resources, and fostering a culture of accountability. This role will facilitate resource deployment according to client need, resource capacity and skill set and ensure projects are delivered on time, within scope, and on budget. Essential Responsibilities:1. Governance and Standards

Establish Frameworks: Define, implement, and enforce standardized project management methodologies, templates, and best practices (Agile, Waterfall, or Hybrid).
Gate Reviews: Lead stage-gate reviews to ensure projects meet quality standards and align with business objectives.
Compliance: Ensure compliance with SDLC, cybersecurity, data privacy, and regulatory requirements (e.g., SOX, ISO).

2. Portfolio and Performance Management

Intake & Prioritization: Manage the end-to-end client and project intake process, aligning new initiatives with strategic goals and resource capacity.
Reporting: Develop and maintain portfolio dashboards to provide visibility into project health, risks, dependencies, and financial metrics (actuals vs. budget).
Risk Management: Proactively identify and manage enterprise-level risks and issues, facilitating mitigation strategies.

3. Strategic Leadership and Resource Management

Resource Allocation: Optimize the utilization of project resources across client delivery requirements.
Mentorship: Mentor, coach, and guide project managers and analysts to enhance team maturity.
Stakeholder Engagement: Facilitate Steering Committee meetings based on Engagement Manager requirements and communicate project statuses to client senior leadership.
Tools Management: Optimize use of PMO tools (e.g. Jira).
Continuous Improvement: Drive improvements in delivery speed and quality by implementing lessons learned.

Required Qualifications

Experience: 7–10+ years of experience in IT Project/Program Management, with at least 3–4 years specifically running a PMO function.
Education: Bachelor’s degree in IT, Business, or a related field; Master’s preferred.
Certifications: PMP (Project Management Professional) is highly preferred; CSM (Scrum Master) is a plus.
Technical Skills: Deep understanding of Agile/Waterfall methodologies, ERP systems, and project management tools.
Soft Skills: Strong leadership, negotiation, and communication skills, with the ability to influence without direct authority.

About Integrative Systems:We are a reputable 20+-year-old software development and back-office optimization firm based in Chicago with clients for Microsoft applications (desktop, web, and mobile), IBM i, JDA MMS, and BPCS throughout North America and Canada.

We have an exceptional work culture that is vibrant, and performance-driven – A workplace that youwill aspire to be a member of.
We proactively work towards creating an environment – wherein every associate is incentivized to think independently; bring to bear diverse and dynamic resources to resolve complex problems collaboratively. And most importantly, understand the meaning and growth in their work.
We work with a belief that everyone associated with Integrative should grow professionally and personally. Therefore, we seek out what's best for our co-workers.
We strive to create a workplace that 100 people would absolutely love, not a place that 1000 people kind of like. To achieve this, we try to create job experiences, not job opportunities.
We know the importance of adding the 'FUN' in 'business fundamentals' at the right time - yet are a well-disciplined, profitable, well-oiled engine of growth. So, when we hire new talent, we lookout for someone who can balance work-life easily.
We hire only the best. For a typical position, we sift through one hundred resumes and interview at least ten people. Make it in, and you'll be working with some of the best minds in the business. We understand that 'A' people attract 'A' people.
We do not ride on anything short-term - no short-term market trends, short-term profits, or any short-cuts. Hence, we look for talent who usually believes in stability and commitment more than short-term benefits.
We understand that when a person joins, he/she brings in various dimensions of their being - physical, emotional, social, mental, and spiritual aspects to the workplace, not just vocational. And because we address all these dimensions for every associate's wellbeing, we create an environment that fosters optimism, mindfulness, authenticity, belongingness, meaning, and vitality.