Project Manager - Graphic Design / Adobe InDesign

https://www.therootagency.com/clientprojectcoordinatorThe Role Will Perform the Following Activities

• Facilitates Nonprofit Partner Onboarding and Orientation activities to The Root Agency's established procedures
• Presents, Coordinates, and Monitors Nonprofit Partner Onboarding and Orientation Activities to The Root Agency’s established procedures
• Produces all nonprofit partner work product to The Root Agency’s standard of excellence.
• Produces, coordinates, and monitors all nonprofit partner project timelines and deliverable tracking
• Provides excellent file management and workflow for all Nonprofit Partner deliverables
• Coordinates, provides content guidance and in several cases designs communications projects from start to finish.
• Gathers nonprofit data, formats, and performs analytics to The Root Agency’s established proprietary processes
• Provides CRM training
• Effectively facilitates internal and external meetings
• Enroll participants and input product into The Root Agency’s learning management system
• Coordinates daily communications via telephone, email, and other software applications used by The Root Agency and our client partners.
• All other projects/duties as assigned

Estimated Percentage of Work Time Allocation

• Preparing Client Work Product (Includes Research, Analyzing, Developing, Writing, Formatting, etc.) 40%
• Client Meetings and Communications 50%
• Travel 10%

Key Expected Performance for This Role

• Present/Available for all work hours based on client needs
• Coordination, Quality Assurance, and Set Up for all assigned meetings assigned to this role
• Prepare all materials to our Standard of Excellence
• Consistently Communicate with Clients According to our Standard of Excellence

We Are a Hybrid Company.

• Our headquarters is located at 424 Skinner Blvd, APT A, Dunedin, FL.
• We currently serve clients nationwide.
• Our team members and vendors are located across the US.
• Company core hours are from 8:30 AM - 5:00 PM Eastern, Monday – Friday. **We prioritize our clients’ needs, which sometimes requires meetings, work sessions, and travel beyond these hours

This is a Full-Time, In-Office Position.

• This position is an in-office position as we collaborate as a team, and we are in a high-growth phase of business.
• Candidates must live within a commutable distance of TRA headquarters
• The salary for this position is $52,000 to $70,000 with budgeted performance-based bonuses
• The hours for this position are 8:30 AM – 5:00 PM Monday – Friday
• After completing the 90-day probationary period this position becomes eligible for:
• With a May 2026 start, this position is available for 7 days of PTO (standard is 10 days of PTO as of 01/2027) (can be used for sick/personal/vacation leave), 9 federal holidays, and 15 business closure days (34 days total). This includes TRA business closure the week of Thanksgiving and two weeks at the end of the calendar year.
• An investment in professional development opportunities: TRA provides tracks for PMP and CFRE Certification
• Meaningful work in a supportive team environment.
• $2,500 annual Qualified Small Employer Healthcare Reimbursement Allocation after 90-Day Introductory Period.

Application Due Date:

Rolling until filled

Tentative Start Date:

May 1, 2026

To apply please submit the following via email with the subject line: “TRA Client Project Coordinator Application – [Your Name]” to:

joinourteam@therootagency.com

Part I: (Required)

a. Cover letter, resume, and portfolio of design and writing samples with applicable experience (all are required for you application to be considered)

Part II: (Video Submission Required)

a. Why do you want to work with us?

b. Explain how your experiences and skills align with this job post.

Pay: $52,000.00 - $70,000.00 per year

Application Question(s):

• Do you reside within a reasonable driving distance from Dunedin, FL?

What city do you live in?

Work Location: In person