Project Manager - Industrial Color Extended

We are looking for a Project Manager to support our client’s Store Design team in luxury beauty. The Project Manager is a pivotal role within the team, sitting at the intersection of design operations, project management, and financial oversight. You will serve as the strategic right hand to the department leader, providing a unified, real-time view across several beauty brands. This role is ideal for a highly organized professional with a creative background, who thrives on bringing structure to complexity, partnering with cross-functional teams, and enabling design excellence at scale.

In this role, you will be the connective tissue of the Store Design team, bridging brand teams, finance, vendors, and leadership with clarity and precision. You will help creating, owning and evolving the project tracking ecosystem across teams, ensuring every Store Design project's status, vendor, budget, and timeline is visible and actionable at a glance.

Partnering daily with the leaders and the design teams, you will keep information accurate and up to date. Simultaneously, you will create and manage a budget tracker covering capital spending and purchase orders, providing a live financial pulse across the scope of the division.

On the financial operations side, you will receive and take over capital spending requests initiated by the team and own the process from that point forward: opening purchase orders, tracking actuals against budget, and ensuring all financial data is current and accurate across brands. Monthly and quarterly financial reporting and cross-department coordination with finance and the Store Design team will be core to your rhythm.

Beyond the numbers, you bring a creative sensibility to the work, understanding the design intent behind each project, communicating effectively with design leads, and ensuring that creative and operational priorities stay aligned throughout every project lifecycle. This role operates in a hybrid capacity with several days per week onsite at our client located in midtown Manhattan.

Responsibilities:

Store Design Operations & Project Tracking

• Build, own, and continuously improve a centralized project tracker covering all US Luxe Store Design projects across brands and Bus, capturing project status, phase, vendor, timeline, and key milestones
• Partner with leaders and design teams to ensure data accuracy and flag risks or delays proactively
• Provide the leaders with a consolidated, always-current view of the all projects and financial statuses
• Support the creation of presentation materials, project recaps, and status updates for leadership

Budget & Financial Tracking

• Develop and maintain a comprehensive budget tracker for all projects, covering capital spending allocations, purchase orders, bill backs, chargebacks, and surplus management
• Receive capital requests initiated by the Store Design team and own the downstream process: opening purchase orders, tracking actuals, and managing close activities
• Support monthly and quarterly financial reporting
• Act as a cross-functional Liaison
• Support vendor relationships across teams and divisions
• Assist with new vendor onboarding, contract management, and account modifications
• Track and reconcile vendor invoices and purchase orders; support monthly close activities
• Help manage additional store design financial flows including photography, merchandising, and maintenance-related costs

• Bachelor's degree required, Architecture, Interior Design/Design, Business, or a related creative field preferred
• 2–4 years of experience in project coordination, creative operations, or a similar role, ideally in a related creative environment
• Some exposure to financial processes (budgets, purchase orders, invoicing) is a plus and willingness to learn and grow in this area is equally valued
• Creative background or sensibility: ability to understand design intent and communicate effectively with design teams
• Experience supporting multiple projects (multi-tasking) or workstreams simultaneously, with strong attention to detail
• Strong communication and interpersonal skills; comfortable working with diverse teams and stakeholders across brands
• Proficiency in Microsoft Office (Excel, PowerPoint, Sharepoint essential); familiarity with project management tools (Smartsheet, or similar) a plus
• Highly organized, proactive, and solutions-oriented, with the ability to manage competing priorities in a fast-paced environment: handle multiple projects and ability to adjust to pressing priorities
• Experience in a US retail or luxury brand environment is a plus
• Ability to communicate quickly, clearly, and effectively across multiple departments

The anticipated salary range for this role is $70,000 - $80,000 annually. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience, and skills relative to the defined job requirements.

This is a hybrid role requiring flexibility to work in-office and remotely. Evening or weekend work may occasionally be required during major projects.

We offer a competitive benefits package including major medical, dental and vision insurance, FSA, HSA, and employee discounts.

Industrial Color is a division of CoCreativ, a family of integrated creative production companies. Industrial Color partners with top brands, agencies, and creative professionals providing a full range of essential production services. For over 30 years, we've led the industry through a culture of innovation, bringing state-of-the-art digital production and post-production solutions to our clients.

Our headquarters is based in Tribeca, NY, with offices in Los Angeles and studios in Brooklyn and Los Angeles. Our clients include: L'Oreal, Publicis, Procter & Gamble, Tommy Hilfiger, Absolut Vodka, Nike, Estee Lauder, Amazon...