Project Manager - Mumbai / Pune

Position Title: Project Manager – School Setup (Preschool / High School)

Organization:Kidzonia Preschool

Department: Projects / Infrastructure & Expansion

Location: Mumbai / Pune

Reporting To: National Head

Role Purpose:

Key Objectives:

• Deliver school setup projects on time and within budget
• Ensure compliance with Kidzonia academic, brand, and safety standards
• Coordinate multiple stakeholders for seamless execution
• Ensure readiness for academic launch and regulatory approvals

Key Responsibilities:

1. Project Planning & Execution

• New preschool setups
• High school setups (where applicable)
• Expansion or renovation of existing schools

• Project plans
• Timelines and milestones
• Cost estimates and budgets

2. Site Evaluation & Feasibility Support

• Site feasibility assessments
• Area planning and space optimization

• Local regulations (BMC / PMC / PCMC)
• Safety, accessibility, and child-friendly design norms

3. Design, Layout & Branding Compliance

• Architects
• Interior designers
• Civil contractors

• Kidzonia brand guidelines
• Age-appropriate learning environments
• Safety and hygiene standards

• Floor plans
• Furniture layouts
• Signage and branding installations

4. Vendor & Contractor Management

• Civil contractors
• Interior vendors
• Furniture suppliers
• Electrical, plumbing, HVAC, and fire safety vendors

• Quality of work
• Timely delivery
• Cost control

5. Budgeting & Cost Control

• Prepare detailed BOQs and cost sheets
• Monitor project expenses against approved budgets
• Identify cost optimization opportunities without compromising quality
• Approve vendor invoices and coordinate with finance for payments

6. Statutory, Safety & Regulatory Compliance

• Ensure compliance with:
• Local municipal norms (BMC, PMC, PCMC)
• Fire safety NOC
• Health & hygiene regulations
• Child safety and disaster management norms
• Coordinate documentation and inspections with authorities
• Ensure readiness for:
• Education department inspections
• Fire and safety audits

7. Coordination with Academics & Operations

• Work closely with:
• Academics team for classroom requirements
• Operations team for SOP alignment
• Ensure:
• Classrooms are learning-ready
• Activity areas meet academic requirements
• Support pre-launch readiness and dry runs

8. Project Handover & Launch Readiness

• Conduct final walkthroughs and snag-list closure
• Ensure:
• Furniture, fixtures, and equipment installation
• Utilities and safety systems are functional
• Handover completed project to:
• Operations team
• Franchise partner (if applicable)
• Support launch activities and opening day readiness

9. Reporting & Documentation

• Maintain project documentation:
• Plans
• Approvals
• Vendor contracts
• Prepare:
• Weekly and monthly project status reports
• Risk and issue logs
• Escalate delays, risks, or deviations proactively

10. Risk Management & Problem Resolution

• Identify potential risks related to:
• Timelines
• Costs
• Compliance
• Develop mitigation plans
• Resolve on-site challenges with minimal disruption

Key Performance Indicators (KPIs)

• On-time project completion
• Adherence to approved budgets
• Quality and compliance audit scores
• Number of successful launches
• Stakeholder satisfaction (internal & franchise partners)

Stakeholder Management

Internal

• Franchise Development Team
• Academics Team
• Operations Team
• Finance & Legal Teams

External

• Architects and Contractors
• Vendors and Suppliers
• Municipal and Regulatory Authorities
• Franchise Partners / School Owners

Qualifications & Experience:

Educational Qualifications

• Civil Engineering
• Architecture
• Construction Management
• Project Management

Experience

• School / Preschool / Institutional setup projects
• Retail or healthcare setup experience (acceptable)

• Mumbai & Pune municipal regulations
• Fire safety and education-related compliance

Skills & Competencies:

• Strong project planning and execution skills
• Vendor and contractor management expertise
• Knowledge of local compliance and safety norms
• Budgeting and cost control skills
• Strong communication and coordination ability
• Problem-solving and decision-making skills
• High attention to detail and quality

Travel Requirements:

• Extensive local travel across Mumbai, Navi Mumbai & Pune
• On-site presence required during critical phases

Compensation & Benefits :

• Competitive fixed salary
• Performance-based incentives (project-linked)
• Travel and communication reimbursements

Career Progression:

• Senior Project Manager
• Head – Projects / Infrastructure
• Expansion & Asset Development Leadership Roles