Projects & Operations Assistant to the Director

Friendship Circle – West Bloomfield, MI

Full-time On-site Monday–Friday, 8:30 AM–4:30 PM with some Sundays and evenings for events

Job Summary

Friendship Circle is seeking a Projects & Operations Assistant to the Director to work directly alongside our Director. Someone sharp, dependable, and energized by the satisfaction of making complex things run smoothly.

This is a role for someone who loves bringing order to ideas, managing projects from concept to completion, keeping multiple moving pieces on track, and making sure nothing falls through the cracks. You’ll be close to the work that matters most, supporting a leader who thinks big and moves fast, in an organization that has a genuine impact on thousands of individuals and families in our community.

Key Responsibilities

This role covers a wide spectrum of work, from day-to-day operational tasks to high-visibility projects and major events. The right person moves fluidly across the full spectrum and brings the same attention and ownership to everything they touch.

• Support the Director in executing priorities across multiple concurrent projects
• Track tasks, timelines, and follow-through across initiatives so nothing gets lost
• Manage events from concept to execution
• Coordinate logistics for meetings and organizational initiatives
• Research, organize, and create clarity from a high volume of moving pieces
• Create presentations and internal materials
• Coordinate with Friendship Circle International on shared initiatives, including ordering and event planning
• Manage donor and holiday gift ordering, timelines, and vendor relationships
• Support staff appreciation and team culture initiatives
• Handle day-to-day operational tasks including scheduling, agendas, document organization, and proofreading

You May Be a Fit If You

• Move quickly and follow through naturally
• Stay calm and focused when priorities shift
• Communicate clearly, listen carefully, and ask the right questions
• Are comfortable with technology and pick up new tools fast
• Find genuine satisfaction in helping others succeed

Qualifications

• Proven experience in project coordination, operations, or event planning — nonprofit experience a plus
• Able to manage multiple projects simultaneously without losing the details
• Able to assess competing priorities quickly and act with urgency
• Strong written and verbal communication skills
• High attention to detail with consistent follow-through
• Experience coordinating events of varying scale, including formal galas and donor events
• Proficient with Google Workspace and AI tools; quick to learn and adapt to new technology
• Comfortable working with project management and CRM platforms
• Able to work on campus during scheduled hours

Why This Role

At Friendship Circle, the work is varied, fast-paced, and genuinely meaningful, and the people you do it with make all the difference. You’ll work closely with a director who thinks big and a team that brings real heart to everything they do.

This role offers something hard to find: meaningful variety, real ownership, and the satisfaction of seeing your work translate directly into impact for thousands of individuals and families in our community.

If you are execution-oriented, energized by meaningful work, and looking for a place where your contributions are seen and valued, we would love to hear from you.

How to Apply

Please send your resume and a brief introduction to: julie@friendshipcircle.org

About Us

Friendship Circle is a mission-driven nonprofit rooted in Jewish values, built on the belief that every person carries infinite worth. Through more than 4,000 lives touched across our programs, we work to empower individuals with special needs and their families through connection, community, and care.

Our team is guided by a shared set of values:

• Respecting every person for the infinite value within their soul
• Honoring the Jewish foundation of Friendship Circle
• Taking ownership
• Being a team player
• Bringing a “yes” attitude
• Embracing a growth mindset

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Health insurance
• Paid time off

Work Location: In person