Property Maintenance Supervisor

The Property Maintenance Supervisor is responsible for supervising and coordinating activities of staff engaged in maintaining and repairing mechanical, electrical, and physical structures of buildings and maintaining grounds at various Mental Health Association Oklahoma (Association) owned and/or managed properties by performing the following duties.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

• Plan and schedule the workload for staff engaged in repair of building mechanical and electrical systems, painting and performing structural repairs to masonry, woodwork, and furnishings of buildings.
• Participate in and supervise all aspects of the maintenance requirements for unit prep, systems maintenance, and maintenance activities requiring licensed technical staff.
• Ensure completed tasks meet established THA, OHFA and HOME inspection guidelines and time constraints.
• Requisitions tools, equipment, materials and supplies within the operating budget for the assigned property. Assist in establishing and managing the budget as required. Make purchases for the property following current procurement guidelines.
• Review work schedules and estimate man hour requirements for completion of job assignments and adjust procedures to meet maintenance schedules. Suggest changes in work processes and use of equipment to increase efficiency of staff.
• Review and analyze data; compose and prepare routine correspondence and reports.
• Review daily work orders that have been completed and maintain time and production records. Initiate or suggest plans to motivate staff to achieve work goals.
• Advise personnel on departmental rules, regulations, and policies; assist in the development of procedures to ensure compliance.
• Review reports, program activities and other information to evaluate program effectiveness and quality of services; develop controls to assure accountability for maintenance operations, policy implementation and efficiency of maintenance staff.
• Assist in performing the actual hands-on activities of staff as required.
• Participates in ongoing training programs; promote staff development; develop and implement staff training programs. Monitors the condition of assigned development(s) to ensure the health, safety, and security of the residents, guests, vendors, and employees.
• Responsible for achieving and maintaining optimum performance of assigned development(s) and staff in applicable Association and departmental goals and objectives.
Other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• High school diploma or general education degree (GED); and one (1) to three (3) years related experience and/or training; one (1) additional year experience as a supervisor and/or working lead (two years of Association maintenance experience will exchange for this requirement); or equivalent combination of education and experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization and on radio communications equipment.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

WORK CONDITIONS & PHYSICAL DEMANDS:

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly exposed to moving mechanical parts; high, precarious places; and outside weather conditions.
• The employee is frequently exposed to fumes or airborne particles and risk of electrical shock. The noise level in the work environment is usually moderate.
• No environmental hazards are encountered in normal performance of job duties.
• Work requires a flexible work schedule due to internal and external meetings. Occasional travel may be required; must have reliable transportation.
• This position requires the ability to work overtime on weekdays and weekends and may be asked to respond to emergency calls at all times.
• Must possess a valid Oklahoma Driver’s License.