Property Management Administrative Assistant

Job Overview
We are seeking an energetic and detail-oriented Property Management Administrative Assistant to join our dynamic team. In this vital role, you will serve as the first point of contact for tenants, vendors, and visitors, ensuring smooth daily operations within our property management office. Your proactive approach and organizational skills will help maintain efficient office workflows, support property managers, and enhance tenant satisfaction. This position offers an exciting opportunity to develop your administrative expertise within a thriving real estate environment.

Responsibilities

• Greet visitors, tenants, and vendors professionally at the front desk, providing exceptional customer service and support.
• Handle data entry tasks using Yardi software and Microsoft Office to maintain accurate records of rent payments, maintenance requests, and tenant information.
• Organize and file documents systematically, including lease agreements, maintenance logs, and correspondence to ensure easy retrieval.
• Assist with calendar management for property managers and maintenance technicians by scheduling appointments, inspections, and meetings efficiently.
• Support office management duties such as supply inventory control, and maintaining a clean and organized workspace.

Skills

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and SharePoint tools.
• Experience with office management tasks such as filing, data entry, and calendar organization.
• Excellent organizational skills with the ability to prioritize multiple tasks effectively in a fast-paced environment.
• Exceptional customer service skills combined with professional phone etiquette and the ability to multi-task effectively.
• Bilingual abilities are a plus to assist diverse tenant populations, but is not required.
• Familiarity with Yardi for purposes related to rent collection and Work Order tracking is desirable.
• Previous office experience in property management is required.
• This role is perfect for motivated individuals eager to grow their administrative career within a supportive team environment. We value proactive problem-solvers who thrive on delivering excellent service while managing multiple responsibilities efficiently. Join us in creating a welcoming atmosphere that supports our tenants’ needs every day!

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person