Property Management Administrative Assistant

Property Management Administrative Assistant

We are seeking a highly organized, dependable, and detail-oriented Administrative Assistant to support our Senior Property Manager and Assistant Manager at a large affordable multifamily apartment community. This position plays a key role in the day-to-day administrative operations of the property and requires strong clerical skills, professionalism, and the ability to work well with residents and staff in a fast-paced environment.

This role is ideal for someone who enjoys organization, problem-solving, resident interaction, and supporting a busy management team.

Responsibilities Include:

• Preparing and delivering 3-Day Notices, balance notices, and other resident correspondence
• Assisting with security deposit dispositions and move-out accounting
• Supporting eviction and collections processes
• Helping residents understand account ledgers and charges
• Filing, scanning, data entry, and maintaining resident records
• Assisting with miscellaneous administrative projects as assigned
• Walking the property to deliver notices and documents when needed
• Answering phones and assisting residents professionally and courteously
• Providing front desk/leasing office coverage when leasing agents are absent or assisting with tours during busy periods
• Supporting overall office operations and helping maintain excellent customer service standards

Preferred Qualifications:

• Previous apartment property management experience preferred
• Experience with Yardi Voyager strongly preferred
• Spanish-speaking preferred
• Strong clerical, organizational, and multitasking skills
• Excellent communication and customer service abilities
• Ability to handle sensitive situations professionally and confidentially
• Proficient with Microsoft Office and general computer systems
• Ability to work independently while managing multiple priorities

We Are Looking For Someone Who Is:

• Reliable and dependable
• Detail-oriented and accurate
• Professional yet approachable
• Comfortable handling difficult resident conversations respectfully
• A team player willing to jump in where needed

If you are organized, motivated, and looking to grow within the property management industry, we would love to hear from you!

Pay: $19.00 - $21.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person