Proposal and Sales Administrator

Who We Are

EarthCam is a global leader in webcam technology that gives construction teams real-time visibility into their jobsites—anytime, anywhere. Our solutions support project monitoring, documentation, promotion, and jobsite security across construction projects worldwide.

Our platform delivers live video, time-lapse recordings, progress tracking, and site security, powered by smart AI tools that turn visual data into useful insights for better decision-making. Since creating the first construction webcam in 1996, EarthCam has been trusted on major projects like One World Trade Center, SoFi Stadium, and the Panama Canal Expansion, and integrates with tools such as Procore, Autodesk, and Bentley.

We’re a collaborative, hands-on team that builds our technology in-house and works closely across departments to solve real problems for real users.

Job Description

EarthCam is seeking an experienced Sales Administrator to support our sales team with proposal preparation, CRM management, documentation accuracy, and deadline coordination.

This role is ideal for someone who has built a career in sales administration and takes pride in being dependable, detail-oriented, and organized. We are looking for a professional who values stability, consistency, and doing the fundamentals exceptionally well.

You will be responsible for keeping the sales process organized, accurate, and on track.

Responsibilities

• Prepare, format, and proofread proposals and sales documentation
• Maintain accurate CRM records including contact details and opportunity updates
• Track deadlines for bids, renewals, and contract submissions
• Coordinate with Sales, Finance, and Operations to ensure timely documentation flow
• Review pricing sheets and materials for accuracy before submission
• Route incoming inquiries to appropriate sales executives
• Maintain organized records of proposals, contracts, and customer documentation

Assist with reporting and pipeline updates as requested

Requirements

Who You Are

• You have 10–15+ years of experience in sales administration or sales support
• You are extremely detail-oriented and consistent in your work
• You prefer structure, process, and organization
• You communicate professionally and clearly
• You are dependable and follow through on commitments
• You are comfortable supporting a team and keeping things running smoothly
• You are looking for a long-term role where you can contribute and add stability

Qualifications

• 10–15+ years of experience in sales support or administrative roles
• Experience working in CRM systems
• Strong written and verbal communication skills
• Strong organizational skills and ability to manage multiple deadlines
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience in B2B sales environments preferred

Benefits

What We Offer

At EarthCam, we believe great work starts with feeling supported, valued, and inspired. We offer a competitive compensation package and a people-first environment where innovation, growth, and collaboration thrive.

Our benefits include:

• Annual salary starting at $60,000 and performance-based bonuses
• 100% company-paid health insurance (single coverage)
• Dental and Vision insurance
• 401(k) plan with generous company matching
• Paid time off plus paid holidays
• Complimentary breakfasts, lunches, and snacks
• Team events, BBQs, and our annual company Olympics

We’re proud to foster an energetic, entrepreneurial workplace where your ideas matter and your career can grow.

Recruitment Fraud Disclaimer

EarthCam is committed to maintaining a transparent and secure recruitment process. EarthCam communicates with candidates exclusively using EarthCam email addresses and extends job offers solely by telephone. For more information about the EarthCam recruitment process and avoiding fraudulent job offers, please click here.

https://www.earthcam.net/about/careers/recruitmentfraud/