Proposal Coordinator

Headquartered in Raleigh, NC, Summit Design and Engineering Services, Inc. is a trusted partner to municipalities, state agencies, and private clients throughout the Southeast. Our firm is known for innovative, practical solutions that strengthen communities and create a lasting impact on the places where we live, work, and play.

Collaboration and growth are the cornerstone of our success. We encourage professional development with enticing benefits, such as our student loan/tuition reimbursement program, paid volunteer time, and professional development assistance. We also provide four weeks of PTO, wellness stipends, and flexible work options, fostering a workplace that encourages balance both in the office and in your day-to-day life.

We're looking for individuals who share our commitment to shaping our communities' futures through thoughtful, impactful work. If you're ready to contribute your talents alongside some of the industry's best and brightest, we welcome you to apply!

We are seeking a creative and detail-oriented Proposal Coordinator to support business development and marketing efforts within our Architecture/Engineering/Construction (A/E/C) firm. This role combines marketing coordination, proposal development, and strong graphic design capabilities to create compelling visual and written content that supports brand growth and project pursuits.

Responsibilities:

• Assist with the preparation of proposals, qualifications (RFQs/RFPs), and interview presentations
• Coordinate with technical staff to gather content for marketing materials
• Maintain and update marketing databases, project sheets, and resumes
• Support pursuit strategies and deadline-driven submissions
• Design and produce marketing collateral including brochures, presentations, infographics, and digital content
• Ensure brand consistency across all materials
• Create visual layouts for proposals and presentations to enhance readability and impact
• Develop graphics for social media, website updates, and email campaigns
• Write, edit, and proofread marketing content
• Develop project descriptions, case studies, and award submissions
• Assist with website and social media content updates
• Support internal and external communications initiatives
• Help maintain brand standards and templates
• Coordinate marketing campaigns and events (conferences, trade shows, etc.)

SkillsCompetencies:

• Experience with proposal development (highly preferred)
• Excellent writing, editing, and proofreading skills
• Ability to manage multiple deadlines in a fast-paced environment
• Strong attention to detail and organizational skills
• Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop)
• Proficiency in Microsoft Office
• Graphic design skills
• Creative thinker with strong visual communication skills
• Collaborative and able to work with technical teams
• Highly organized and deadline-driven
• Proactive and adaptable

Qualifications:

• 5-10 years of experience in marketing and communications in the Architecture, Engineering or Construction (AEC) industry.
• Bachelor's degree in Marketing, Communications, Public Relations, or related field.

Summit Design and Engineering is an Equal Opportunity Employer. E-verify.

A background check, including a criminal and driving record check, will be performed. A criminal conviction will not automatically disqualify a candidate. Many factors will be considered when a conviction is present.