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Proposal Coordinator
Proposal Coordinator
Full-Time, Exempt | Remote | Strategic Engagement
Custom Data Processing, Inc. (CDP) is a premier provider of data management systems and services for the public health community, including the Special Supplemental Nutrition Program for Women, Infants, and Children (WIC). We’re looking for a highly organized, detail-oriented Proposal Coordinator to own end-to-end execution of CDP’s proposal responses, from opportunity kickoff through submission, BAFO, and closeout. This role is the operational backbone of our proposal process, translating RFP requirements into compliant templates, building and defending the response schedule, priming section content for writers and SMEs, and ensuring every submission is on time, on strategy, and consistent with CDP’s voice.
Position Details
- Status: Full-time, exempt, salaried with benefits
- Location: Remote
- Department: Strategic Engagement
- Reports To: Vice President, Strategic Engagement
Responsibilities
Proposal Process Management
- Own the proposal lifecycle from go-decision through closeout
- Build and maintain the compliance matrix
- Configure and manage the workflow for each opportunity
- Maintain and update SharePoint as the document of record
- Coordinate final production, QA, and submission
- Drive responses on compressed timelines
- Lead closeout, archiving, and reusable content tagging
Priming Content for Writers
- Build pre-structured section templates with requirements, page budgets, and win themes
- Seed sections with approved boilerplate and graphic placeholders
- Make templates available for direct writer access
- Review drafts for compliance, clarity, and CDP voice
- Coach writers and keep sections aligned to win strategy
- Maintain the proposal content repository for fast reuse
Managing Timelines
- Backward-plan the response schedule from the customer due date
- Set and enforce standard milestones through ship date
- Monitor status and escalate slips early
- Reinforce schedule expectations through kickoff, reminders, and stand-ups
- Provide real-time status upon request
Qualifications
- Bachelor’s degree in English, Communications, Marketing, Business, or equivalent experience
- 2+ years experience in proposal coordination or comparable project coordination
- Demonstrated experience managing multiple deadlines in a fast-paced environment
- Advanced proficiency in Microsoft Word, Excel, and SharePoint
- Strong writing, editing, and proofreading skills
- Highly organized, self-motivated, and detail-oriented
- Strong ownership and ability to perform under pressure
Desired Skills
- Experience with government RFPs, RFQs, and RFIs (state and federal)
- Familiarity with EBT, WIC, SNAP, or public health procurements
- Graphic design or desktop publishing experience (Adobe Creative Suite)
- Skilled at translating technical content for general audiences
Compensation & Benefits
The salary range for this position is $65,000 - $80,000. Actual compensation within that range is based on factors unique to each candidate during the hiring process. CDP also offers a comprehensive benefits package and opportunities for growth and advancement within the company.
About Our Culture
At our core, we value our relationships, both internally and externally. That means we respect everyone’s contributions. Our staff and customers have a seat at the table. We listen, we comment, and we decide our way forward based on what is best for all. Because we are a private company, we do not report to public shareholders, and we do not have quarterly or annual financial targets to meet. Our relationships are paramount because they determine our long-term success.
When everyone feels empowered, everyone succeeds.
Equal Opportunity Employer
It is the policy of Custom Data Processing, Inc. to ensure that applicants are considered and employees are treated fairly during their employment, without regard to race, color, religion, age, physical or mental disability, sex, marital status, ancestry, national origin, veteran’s status, citizenship, pregnancy, sexual orientation, other protected activities, or any other characteristic protected by federal, state, or local law. This policy applies to all employment actions, including hiring, promotion, demotion, transfer, recruitment, layoff, termination, compensation, and selection for training (including apprenticeship, pre-apprenticeship, and on-the-job training). We are committed to maintaining a work environment free of harassment, intimidation, and coercion at all sites and facilities.
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