Proposal Coordinator/Manager

The Accounting Operations Manager is responsible for supervising, administering, evaluating, and coordinating assigned financial programs, operations, and activities involving expenditures from appropriated and non-appropriated funds. The Accounting Operations Manager provides leadership and direction to employees engaged in financial activities for payroll, travel, cash advances, and payments for other purchases and contracts. The manager ensures compliance with federal financial regulations, the Prompt Payment Act, GAAP, and internal controls.

Key Responsibilities:

· Manage end-to-end accounts payable processes (sorting, coding matching and entering), subledger reconciliations, lead month-end/year-end closing, maintain vendor database, resolve all budget funding errors, and expense accruals for appropriated and non-appropriated payments.

· Manages electronic transfers, ACH, wires, and check runs, ensuring all payments are accurate and timely within various platforms, such as Secure Payment System (SPS) and International Treasury Services (ITS), etc.

· Supervises and executes bi-weekly payroll for federal and donated employees by maintaining various time-keeping systems, funding employee benefit accounts, and identifying and resolving payroll-related issues in collaboration with HR, third party payroll processors, and payroll administration.

· Direct all financial activities related to employee travel and travel credit card programs, ensuring travel policy compliance in coordination with the Finance Data Center.

· Supervises staff by planning tasks, assigning work, and evaluating performance against established standards.

· Responds to written and verbal inquiries and requests from external and internal customers.

· Supports financial statement audits by preparing and responding to Prepared By Client (PBC) requests and other audit inquiries.

· Assists Controller with cash management for appropriated and non appropriated payments.

· Ensures compliance with federal/state/local tax and other financial regulations for appropriated and non-appropriated funding payments.

· Develops recommendations for improvements in internal controls and develops justification for financial/accounting policy to prevent waste, fraud and abuse, and discourage errors and irregularities.

· Conducts research, analyzes data, and resolves discrepancies as assigned. This includes identifying trends and patterns; modifying accounting and reporting systems to accept new kinds of data; and developing solutions and presenting findings.

Qualifications:

· 3-5 + years of supervisory experience of accounts payable and/or payroll teams

· Knowledge of automated payroll, accounting systems, and accounts payable sufficient to maintain general and subsidiary ledgers and databases, and prepare reports, correspondence and reconciliations.

· Ability to access functionality of a financial system, multiple time & attendance systems, and HRIS systems. Ability to describe, develop and recommend systems specifications and requirements.

· Strong organizational skills and the ability to coordinate and prioritize a variety of projects and tasks simultaneously.

· Well-developed verbal and written communication skills to interact effectively with internal and external customers, and to provide advice, negotiate and resolve problems, prepare and present recommendations and reports.

· Strong customer service orientation. Demonstrated ability to maintain confidentiality.

· Ability to work independently and as part of a team.

Pay: $90,000.00 - $130,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• Experience in Government Accounting
• Experience in Non-Profit Accounting
• AP and Payroll Supervisory

Work Location: Hybrid remote in Washington, DC 20024