Proposal Manager

We support democracy.

Our vision at Election Systems & Software (ES&S) is simple and unwavering — we provide products and services of exceptional quality and value to maintain voter confidence and enhance the voting experience. We accomplish this through continuous investments in research and development, resulting in regular product updates and security enhancements for each voting system we design, build, sell and support.

Join the ES&S team where we are crafting the future of voting in the United States! On our team, you will push boundaries to provide solutions that meet the industry’s ever-evolving needs. Our people apply their innovative perspective to challenges big and small, and ES&S provides the resources to make our employees’ vision a reality.

Summary/Objective: A Proposal Manager or Proposal Coordinator is responsible for researching and developing complex proposals and comprehensive Proposal Management Plans and work collaboratively with team members, subject matter experts (SME), other proposal coordinators and relevant stakeholders throughout the proposal development process.

Essential Duties and Responsibilities:

• Research and analyze leads for potential bid opportunities; disseminate to RSMs and other appropriate stakeholders for decision to respond to bid.
• Gather and write responses to RFP/RFI questions; write a compelling executive summary; customize existing content to reflect specific client requirements; collaborate with Subject Matter Experts (SMEs) to develop new responses; identify and gather all supporting documents required; design the layout, formatting and structure of the proposal; prepare the document for production and delivery, including printing, binding, collating, shipping and distribution of final copy and archive in proposal files; and identify new responses or edits to the RFP database.
• Review, organize, and edit written documentation to improve clarity; edit and proofread proposals for grammar, clarity, brand and messaging consistency as well as provide final quality control checks.
• Lead proposal initiatives in accordance with department processes and best practices with a demonstrated ability to identify appropriate content, as well as content gaps, ensuring timely submission of accurate and compliant responses.
• Initiate and conduct kickoff/configuration meetings; lead the writing process; oversee proposal reviews; monitor schedules; obtain approvals and follow through to proposal submission; work closely with functional departments to assure integrated approach.
• Assist department manager in developing continuous process improvements focused on improving our competitive bids and enhancing our RFP responses management and maintain updated database information, modular materials and proposal boiler plate documents.
• Research proposal responses with internal SMEs and analyze responses to individualized requirements and evaluate compliance with RFP requirements and department and company standards.
• Customize existing content to reflect specific client requirements within the required timeframe while identifying requirements for new content. Collaborate with SMEs to write new content.

Education preferred: Must have a bachelor’s degree in Journalism, Business communications, Marketing communications or related field

Experience: At least 6 years experience including:

• 1-4 years experience with technical proposal coordination requiring attention to detail and sense of urgency
• 1-3 years experience writing technical proposals in response to state and local government solicitations

Competencies:

• Advanced skill level in writing, editing, proofreading, page layout, and coordinating
• Must be a self-starter with the ability to manage multiple priorities/tasks, and possess strong organizational skills
• Ability to work in a deadline-driven environment
• Advanced skills in Microsoft Word
• Subject Matter expert in sales proposal research and development
• In- depth knowledge of product technologies
• Strong capacity to communicate verbally and in writing to all levels of the organization
• Good problem-solving ability

Licenses/Certifications: Project Management Professional certification preferred

Travel: Approximately <10%% travel is expected.

Election Systems & Software, LLC is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Election Systems & Software, LLC's management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs and general treatment during employment.

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