Proposal Specialist

Company Overview

Meinhardt is one of the world’s most respected engineering consultancies, with a proven track record of delivering innovative, buildable, and sustainable solutions across buildings, infrastructure, and mission-critical facilities. With over 6,000 professionals across 61 offices worldwide, Meinhardt partners with leading developers, governments, and private clients to shape cities and communities..

Our Vision, Mission & Values

• Vision: Be the world’s preferred urban & infrastructure solutions provider.
• Mission: Deliver commercially successful, highly buildable, sustainable solutions exceeding clients’ expectations.
• Values: Accountability, Collaboration, Diversity, Entrepreneurship, Integrity, Innovation, Ownership, Respect, Sustainability.

Position Overview

We are seeking an experienced Proposal Specialist to support our work-winning and business development activities across the Middle East region. The role involves managing the preparation and submission of high-quality technical and commercial proposals, coordinating multidisciplinary bid teams, and ensuring submissions are delivered in accordance with client requirements and company standards.

Responsibilities

• Lead the preparation and coordination of technical and commercial proposals, EOIs, RFQs, RFPs, and tender submissions.
• Review tender documentation and identify submission requirements, risks, and key deliverables.
• Coordinate with technical, commercial, and business development teams to gather information required for bid submissions.
• Develop proposal structures, schedules, compliance matrices, and submission plans.
• Prepare high-quality bid documents, presentations, capability statements, and supporting materials.
• Manage bid programmes and ensure timely submission of all deliverables.
• Maintain proposal templates, project references, CV databases, and work-winning materials.
• Support interview preparation, client presentations, and post-submission activities.
• Ensure compliance with company branding, quality standards, and client requirements.
• Contribute to continuous improvement of bid processes, tools, and best practices.

Qualifications & Experience

• Bachelor’s degree in Business, Marketing, Engineering, Architecture, Communications, or a related discipline.
• Minimum 8–10 years of experience in bid management, proposal coordination, or work-winning activities.
• Experience within engineering consultancy, architecture, construction, or professional services environments.
• Proven experience managing complex multidisciplinary proposals and tender submissions.
• Strong understanding of procurement processes and bid lifecycle management.
• Excellent written communication, editing, and document management skills.
• Strong organizational skills with the ability to manage multiple deadlines simultaneously.

Technical Skills

• Advanced proficiency in Microsoft Office Suite, particularly Word, PowerPoint, and Excel.
• Experience with Adobe InDesign and proposal production software is highly desirable.
• Familiarity with CRM systems, document management platforms, and bid management tools.
• Strong document formatting, presentation, and quality assurance capabilities.

Preferred Attributes

• Experience working on major building, infrastructure, transportation, or data center projects.
• Experience within multinational engineering consultancy environments.
• Strong attention to detail and commitment to producing high-quality submissions.
• Ability to work effectively under pressure and manage multiple concurrent bids.
• Strong interpersonal and stakeholder management skills.

Please submit /forward your CV to recruitment.mena@meinhardtgroup.com if you meet the above requirements.

Good Luck