Proposal Writer / RFP Specialist

Description:

OE Solar is seeking a highly organized, detail-oriented Construction Proposal Writer / RFP Specialist to support our growing renewable energy and construction team. This role is responsible for developing clear, compelling, and competitive proposals for public and private-sector construction opportunities, including RFPs, RFQs, and competitive bids.

The ideal candidate is an experienced writer who thrives in a deadline-driven environment, understands construction or EPC workflows, and excels at coordinating complex proposal submissions across multiple internal teams. This position plays a critical role in helping OE Solar win new work by clearly communicating our expertise, qualifications, and value.

Key Responsibilities

Proposal & RFP Development

• Lead the development and submission of all RFP, RFQ, and BID responses, ensuring accuracy, compliance, and on-time delivery
• Identify, track, and manage proposal opportunities across multiple procurement and bid platforms
• Review and analyze solicitation documents, technical requirements, scopes of work, and evaluation criteria
• Write persuasive, customized proposal narratives that align with client needs and scoring requirements
• Prepare, assemble, format, and submit all required documents including pricing sheets, forms, appendices, and supporting materials
• Manage electronic submissions and maintain logins/credentials for procurement portals
• Maintain and continuously improve proposal templates, boilerplate content, resumes, project descriptions, and company qualifications

Project Coordination & Content Management

• Schedule and lead proposal kickoff meetings; manage schedules, assignments, and internal deadlines
• Collaborate with Project Managers, Engineers, Marketing, Sales, and Subject Matter Experts to gather technical content and supporting information
• Coordinate inputs such as project descriptions, references, site photos, resumes, certifications, and technical documentation
• Ensure consistency, accuracy, and quality across all proposal sections and contributors
• Maintain a centralized content library and organized digital filing system for proposal and marketing materials
• Track proposal status, submission history, deadlines, revisions, and follow-up actions
• Attend pre-bid meetings, site walks, and RFP informational sessions as required

Writing, Editing & Quality Control

• Write and edit proposal narratives, qualifications packages, capability statements, and procurement-related documentation
• Apply strong proofreading and editing skills to ensure clarity, accuracy, consistency, and compliance
• Adapt tone and messaging to suit public-sector, private-sector, and utility clients
• Ensure all submissions meet internal brand standards and applicable state or agency procurement requirements

Requirements:

Qualifications

• 3–5 years of professional experience in proposal writing, RFP development, technical writing, or copywriting
• Experience in construction, solar, renewable energy, engineering, or EPC environments strongly preferred
• Exceptional written English skills; degree in English, Communications, Journalism, or a related field preferred
• Working knowledge of government and public-sector procurement processes (RFP/RFQ/BID)
• Familiarity with state or municipal procurement requirements (New York experience a plus)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat
• Strong organizational and time-management skills with the ability to manage multiple deadlines
• Excellent interpersonal, written, and verbal communication skills

Benefits:

• Health, dental, and vision insurance
• Paid time off (PTO)
• Paid holidays
• Work Location in Person - Albuquerque NM