PT Admin for Counseling Office

<Job Overview>

We are a small group practice in Boulder, CO, that has a very personalized and warm culture. We value everyone on our team. This role is important and the person in this role is vlaued.
We are seeking a proactive and organized PT Admin for our Counseling Office to provide essential administrative support that keeps our operations running smoothly. This role is a valued support role to our counseling services, ensuring efficient scheduling, communication, and record-keeping. Candidate must have a love for details and humans.

The ideal candidate will bring enthusiasm, excellent organizational skills, and a passion for helping others. This position is perfect for someone eager to develop their office management skills while making a positive impact on our community.

<Duties>

• Calls, inquiries and emails aligned with Standard of Practice, supporting clients with professionalism and warmth
• Answer phone systems promptly and support people in choosing a therapist.
• Schedule appointments, send welcome and reminder emails and document processes.
• Maintain organized digital filing systems, ensuring confidentiality and easy retrieval of records
• Assuring accuracy across all documentation
• Support general admin, communication and light marketing and social when time allows
• Provide exceptional customer service by addressing inquiries efficiently and supporting clients throughout their visits

<Requirements>

• Proven office management or administrative or mental health experience
• Strong computer skills including proficiency with all things Google
• Ability to learn new electronic medical record system and be accountable to that process
• Excellent organizational skills with the ability to multitask effectively and task change effectively
• Prior experience in medical or dental receptionist roles is advantageous but not required
• Demonstrated phone etiquette, data entry accuracy, and proofreading skills
• Ability to handle confidential information discreetly and professionally
• Strong time management skills with the ability to prioritize tasks efficiently

Join us as a PT Admin for our Counseling Office and be part of a dedicated team committed to supporting mental health and well-being. Bring your organizational talents, positive energy, and passion for service — we can’t wait to welcome you!

Job Types: Part-time, Contract

Pay: $22.66 - $24.70 per hour

Expected hours: 20 per week

Work Location: Remote