PT ADMINISTRATIVE ASSISTANT - PUBLIC WORKS

JOB
Basic Function: Under the direction of an assigned supervisor, perform a variety of general clerical duties in support of an assigned department or program; answer phones and greet and assist the public.

EXAMPLE OF DUTIES
Essential Duties: Perform a variety of general clerical duties in support of an assigned office including typing, filing, duplicating and distributing materials.Serve as receptionist; answer telephone calls and direct calls to appropriate personnel; take and relay messages as appropriate.Receive, greet and direct visitors; respond to inquiries and provide a variety of routine information to the general public.Type letters, forms, memoranda, bulletins, reports, notices, flyers or other materials from detailed or rough copy; compose routine correspondence; proofread completed typing assignments.Compile information and prepare and maintain logs, files and records; review and verify the accuracy and completeness of various documents.Receive, sort and distribute mail and supplies; prepare and distribute informational packets and bulk mailings as directed.Operate a variety of office equipment including a copier, fax machine, typewriter, computer and assigned software.Communicate with other departments, City staff and outside organizations to exchange information and resolve issues or concerns related to assigned activities.Assist with monitoring inventory levels of office supplies; assist in ordering, receiving and maintaining inventory of office supplies as directed.Other Duties: Assist with preparing for meetings and special events as assigned.Collect monies for assigned department or program as directed.