Public Relations & Communications Coordinator

Department: Marketing & Communications

Classification: Full-Time

Salary Band: $60,000 annually

Reports To: Vice President of External Affairs

Position Summary

The Public Relations & Communications Coordinator supports internal and external communications for a not-for-profit hospital organization with locations in Yonkers and Harrison, advancing its mission, brand, strategic and fundraising priorities. This role requires exceptional writing skills, visual and design expertise, and advanced proficiency in computer software and digital technology. The position balances creative communications responsibilities with administrative support while operating in a highly regulated healthcare environment requiring strict confidentiality and compliance.

Key Responsibilities

• Responsible for the hospital's social media channels and social posts.
• Maintaining and updating the hospital's website.
• Write physician profiles and adding them to electronic scheduling platforms such as Zoc Doc.
• Create marketing materials for physicians as needed and attend meetings to promote service lines (i.e. wound care, stroke, etc.)
• Write, edit, and proofread professional communications materials, including newsletters, brochures, event promotions, internal communications, and organizational correspondence.
• Develop, design, and manage the hospital's internal newsletter, including content creation, layout, design, and distribution.
• Provide support at hospital, community outreach and fundraising events, including event photography, creating invitations, journals, and post-event materials.
• Design and produce brochures, flyers, advertisements, newsletters, signage, and event collateral using design software.
• Demonstrate strong proficiency with computer software, digital platforms, and technology tools, adapting quickly to hospital systems and evolving communications technologies.
• Maintain organized digital asset libraries, photo archives, templates, and shared departmental files.
• Perform administrative duties such as drafting correspondence and letters, preparing documents, and supporting departmental operations.
• Process check requests and purchase requests, ensuring accuracy, appropriate approvals, and compliance with hospital and financial policies.
• Manage multiple projects independently, meet deadlines, and proactively identify opportunities to improve communications and operational efficiency.

Qualifications & Skills

• Excellent writing, editing, and proofreading skills with strong attention to detail.
• Experience with photography and visual content creation.
• Demonstrated computer skills in layout, design, and visual communications.
• Integration of AI to enhance creative output
• Produce video content for social media and marketing campaigns
• High level of computer proficiency, including experience with design, publishing, and office software (e.g., Adobe Creative Suite, Canva, Microsoft Office, or similar platforms).
• Strong organizational skills and the ability to balance creative, technical, and administrative responsibilities.
• Ability to work independently and collaboratively in a fast-paced healthcare environment.

Education & Experience

• Bachelor's degree in Communications, Public Relations, Marketing, Journalism, or a related field preferred.
• Prior experience in communications, marketing, public relations, or administrative support roles preferred.
• Experience in a healthcare or not-for-profit environment is strongly preferred.

Compliance & Confidentiality

• Must maintain strict confidentiality of patient information, financial data, personnel matters, and proprietary organizational information.
• Required to comply with all hospital policies and procedures, including HIPAA, privacy, and data security standards, where applicable.
• Expected to uphold the ethical standards and mission of a not-for-profit healthcare organization and exercise sound judgment, professionalism, and discretion at all times.