Public Relations Coordinator/Administrative Assistant

General Statement of Duties

Coordinates the creation and distribution of promotional content for library programs, services, and collections. Assists management and staff by providing a variety of routine clerical and administrative support services, such as records maintenance, customer service, correspondence, financial administration, and coordination of office services.

This job is located at The Perrot Memorial Library, 90 Sound Beach Avenue, Old Greenwich, CT 06870.

Qualifications

Education and Experience:
Associate degree in public relations, communications, or closely related field; Bachelor’s degree preferred; and three (3) years of work experience supporting the public relations and marketing campaigns on behalf of an organization.

Qualifications:
Demonstrated knowledge of public relations, communications, and marketing.

Demonstrated ability to communicate effectively both verbally and in writing.

Demonstrated proficiency with cloud-based social media tools, photo/video editing, and graphic design.

Demonstrated proficiency in Microsoft Office and in the use of audiovisual equipment, social media platforms, and other industry-related software.

Proven ability to establish and maintain effective relationships with library staff, patrons, and community groups.

Ability to work a flexible schedule as needed.

100% Written Exam
Pass/Fail Computer Skills Test (Intermediate Word)

Job Description

Department: Perrot Library
Division: Administration
Bargaining Status: GMEA
Salary Range: B
FLSA: Non-Exempt
Reports To: The Director of Perrot Library

Duties and Responsibilities:
Assists with preparing and distributing public relations materials utilizing various online and software programs.

Creates printed and digital graphics in a variety of formats reflective of the Library’s official branding and style.

Photographs or films Library collections, programs, services, events, and edits as required.

Maintains an archive of Perrot Memorial Library’s publicity from print and electronic media.

Assists in the development and execution of public relations campaigns, programs, and events.

Keeps current in public relations, graphics, marketing, and social media trends.

Coordinates content for and updates the Library’s website.

Assists with the logistics of library-sponsored events.

Responds to inquiries from vendors, community partners, and patrons.

Organizes, files, stores, and retrieves documents whether electronic or paper.

Protects the confidentiality of Board members, patrons, and personnel and other sensitive and private documents.

Interacts daily with patrons and employees to create a positive service or collaborative experience.

Controls access by greetings visitors, determining whether they should be given access to specific individuals, tracking and directing visitors in a professional manner.

Prepares and processes invoices. Records and checks accuracy of financial transactions.

Works evenings and weekends as required.

Supports Town policies and philosophies.

Performs related work as required.

Supplemental Information

All positions may be subject to an interview process. The Town reserves the right to limit the number of qualified candidates who will be invited to participate.

All outside candidates will be required to undertake and successfully pass a pre-employment medical examination, which includes a substance abuse test that includes testing for THC (the psychoactive ingredient in marijuana), given at the Town's expense prior to employment if conditionally offered a part time, full time or safety sensitive position.

The Town of Greenwich has implemented a policy of background investigations for all full and part time positions positions prior to hiring as part of the reference checking procedures for outside candidates. The investigation will only be conducted as the last step prior to an offer. Refusal to sign the release form will terminate the candidate's further consideration.