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Publications Production Specialist
Looking for a mission driven collaborative workplace? Join the CARF team as a Publications Production Specialist! This position is a key contributor to the content production and publishing workflow, this role involves overseeing quality control, vendor relations, and inter-departmental process support.
Application Deadline: April 30, 2026
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties and responsibilities represent the essential functions of this job that an individual must be able to perform with or without a reasonable accommodation:
Publication production oversight
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties and responsibilities represent the essential functions of this job that an individual must be able to perform with or without a reasonable accommodation:
Publication production oversight
- Vendor management – ensure timely and high-quality deliverables:
- Coordinate and interface with external print and amenity vendors.
- Ensure all files meet specifications.
- Send print-ready files to vendor(s).
- Approve proofs of marketing/promotional products.
- Obtain P&C Manager sign-off to print annual publications.
- Verify deliverables received.
- Ensure order invoices are accounted for and correct.
- Color print management – ensure consistent and accurate color reproduction across all printed materials:
- Collaborate with external vendors to create color profiles.
- Manage color profile processes.
- Continuously improve upon these processes in collaboration with external vendors.
Information design
- Content management – ensure that publications follow a life cycle that:
- Provides consistency of content and organization.
- Optimizes content for reuse and customization.
- Continuously improves upon the products.
- Archives both electronic and hard copy products.
- Content development – provide:
- Editing for grammar and content, including proofreading.
- Continuous improvement of content usability and accessibility.
- Process management – develop and maintain processes that:
- Include preparation of timelines and schedules.
- Establish efficiencies and identify areas for improvement.
- Continuously improve upon these processes.
- Graphic design – support organizational marketing and branding efforts by:
- Maintaining website images and graphic assets.
- Developing templates, style sheets, and output/publishing profiles for electronic and printed documents.
- Designing and producing collateral materials, such as ads, brochures, newsletters, postcards, forms, logos, stationery, banners, and trade show or other graphics.
- Responding to requests for use of CARF and CCAC logos.
Other
- Act as communication liaison for customers, both internal and external, including outside vendors.
- Develop competencies in new technologies, processes, and applications, and train or assist CARF staff as needed.
Note: Duties and responsibilities are not all inclusive and may change at any time, with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
COMPENSATION & BENEFITS
The market entry salary for this full-time, non-exempt position is $22.06 hourly USD, payable semi-monthly. Actual starting salary is commensurate with education and experience. CARF offers a competitive compensation and premium benefits package; e.g., medical/dental/life/disability insurance, medical and childcare flexible spending accounts, 403(b) retirement savings account, defined benefit pension plan, comprehensive wellness program, employee assistance program, goal sharing and other performance award programs.
WORK LOCATION
Based in Tucson, AZ, this position is not eligible for relocation assistance or full-time remote work. However, this position may be eligible to work remotely up to 2 days per week.
The following qualifications represent the training, education, certifications, licensures, and/or work experience required to perform the essential duties and responsibilities successfully:
- Bachelor’s degree in communications, graphic design, journalism, information design, or three (3) years’ relevant experience.
- Minimum requirements:
- Proficient in Excel, Outlook, and at least one major desktop publishing application, e.g., InDesign, FrameMaker, QuarkXPress.
- Knowledge of and experience with Adobe Acrobat.
- Advanced skills in Microsoft Word.
- Knowledge of creating and applying formatting styles and templates.
- Understanding of file formats and files conversions.
- Experience and familiarity with printing processes and preflight procedures.
- Excellent organizational skills and attention to detail.
- Preferred requirements:
- Experience with Paligo CCMS or other structured authoring/content management application.
- Advanced proofreading and grammar editing skills.
- Technical writing and editing experience.
- Experience with creating and applying formatting styles and templates.
- Proficient in structured authoring.
- Proficient with at least one markup language, e.g., HTML, XML.
- Advanced skills in desktop publishing applications, e.g., InDesign, FrameMaker, QuarkXPress.
- Advanced skills in Adobe Acrobat.
- Advanced skills in at least one graphic design application, e.g., Illustrator, Photoshop.
- Must be authorized to work in the United States. Does not now or in the future require sponsorship for employment visa status, including but not limited to H-1B visa status.
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