Purchase and Procurement Intern

About Bayfield:

Bayfield Food Ingredients Pvt. Ltd. is a leading manufacturer and supplier of high-quality food ingredients serving domestic and global markets. With a focus on quality, innovation, and reliability, Bayfield partners with top food and beverage companies to deliver consistent and compliant ingredient solutions.

Role Overview:

We are seeking a proactive and detail-oriented professional to manage procurement operations for raw materials, packaging, consumables, and indirect items. The role ensures timely, cost-effective sourcing while maintaining vendor relationships and supporting operational efficiency.

Department: Procurement & Supply Chain

Location: Kochi

Responsibilities:

1. Procurement & Sourcing Execute end-to-end purchasing of food-grade raw materials, ingredients, and packaging. Identify, evaluate, and finalize suppliers with competitive pricing and quality standards. Negotiate commercial terms and ensure timely issuance of POs as per internal PRs.

2. Vendor Development & Coordination Build and maintain a reliable vendor base for key materials and consumables. Liaise with suppliers on delivery schedules, quality issues, and documentation (COA, MSDS, FSSAI, etc.). Conduct supplier evaluations and maintain supplier performance reports.

3. Planning & Communication Coordinate with Production, Stores, QA/QC, and Accounts to align procurement plans with operational needs. Monitor market trends and anticipate material requirement based on production forecasts. Resolve delivery delays, material rejections, and other purchase-related issues promptly.

4. Documentation & Compliance Maintain accurate records. Ensure supplier compliance with regulatory and food safety requirements (FSSAI, BRC, etc.). Adhere to internal procurement policies and assist in internal or external audits.

5. Reporting & ERP Management Work on ERP systems for PR/PO/GRN tracking and inventory linkage. Prepare weekly/monthly MIS reports covering purchase spend, lead time, supplier performance, etc. Assist in cost control initiatives and alternate sourcing for critical materials.

Desired Skills & Competencies:

1. Strong understanding of vendor negotiation

2. Excellent interpersonal, communication, and documentation skills

3. Proficiency in MS Office and ERP systems (SAP)

4. MBA graduates (preferred)

Job Types: Full-time, Internship

Pay: ₹5,000.00 - ₹15,000.00 per month

Work Location: In person