Purchase Executive / Manager

Job Summary

The Purchase Executive is responsible for sourcing, negotiating, and procuring materials, products, and services required for company operations while ensuring cost efficiency, quality standards, and timely delivery. The role involves vendor management, purchase order processing, and coordination with internal departments.

Key Responsibilities

• Identify, evaluate, and develop reliable suppliers and vendors.
• Obtain and compare quotations, negotiate prices, payment terms, and delivery schedules.
• Prepare and issue Purchase Orders (POs) as per approved requisitions.
• Ensure timely procurement of materials as per project schedules.
• Maintain purchase records, vendor details, and documentation.
• Coordinate with stores, production, and project teams for material requirements.
• Monitor stock levels and support inventory planning.
• Follow up with suppliers for deliveries and resolve supply-related issues.
• Ensure materials meet quality standards and specifications.
• Assist in vendor performance evaluation and cost optimization.
• Ensure compliance with company procurement policies and procedures.

Required Skills & Competencies

• Strong negotiation and communication skills.
• Knowledge of procurement processes and vendor management.
• Good understanding of materials, specifications, and market trends.
• Proficiency in MS Excel and ERP systems.
• Ability to multitask and meet deadlines.
• Attention to detail and documentation accuracy.

Qualifications

• Bachelor’s degree in Commerce, Business Administration, Supply Chain, or related field.
• 1–4 years of experience in procurement or purchasing (experience in interiors / exhibition / manufacturing preferred).

Preferred Attributes

• Cost-conscious mindset.
• Problem-solving ability.
• Strong coordination and follow-up skills.
• Ethical and transparent working style.

If you want, I can also customize this JD for a specific industry (exhibition fabrication, interiors, manufacturing, retail, etc.), or adjust for junior / senior level, or convert it into a job posting format for portals like Naukri or LinkedIn.

Please customized this for exhibition fabrication

Below is a customized Purchase Executive Job Description specifically for Exhibition Fabrication / Stall Design & Build companies, aligned with project-based procurement, tight timelines, and site coordination.

Job Title: Purchase Executive – Exhibition Fabrication

Department: Procurement / Supply Chain
Reports To: Procurement Manager / Operations Head

Job Summary

The Purchase Executive – Exhibition Fabrication is responsible for sourcing, negotiating, and procuring raw materials, hardware, fabrication items, graphics, and outsourced services required for exhibition stalls, events, and display projects. The role ensures timely availability of materials at optimal cost while meeting quality, technical, and project schedule requirements.

Key Responsibilities

• Source and procure exhibition-related materials such as plywood, MDF, laminates, acrylic, metal sections, glass, lighting, electrical items, hardware, paints, graphics, and branding materials.
• Identify and develop reliable vendors for fabrication, printing, carpentry, metal work, electrical, and logistics services.
• Obtain and compare quotations, negotiate prices, payment terms, and delivery timelines.
• Prepare and release Purchase Orders (POs) as per approved BOQs and requisitions.
• Coordinate closely with design, production, and project teams to understand material specifications and timelines.
• Ensure timely delivery of materials to workshop or exhibition site.
• Track order status and follow up with suppliers to avoid project delays.
• Verify material quality and specifications against approved drawings and samples.
• Maintain vendor database, purchase records, and documentation.
• Monitor inventory levels and control wastage.
• Assist in cost optimization and alternate material sourcing.
• Support vendor evaluation and performance tracking.

Required Skills & Competencies

• Strong knowledge of exhibition fabrication materials and processes.
• Excellent negotiation and vendor management skills.
• Ability to read and understand drawings, BOQs, and material specifications.
• Good coordination and follow-up skills.
• Proficiency in MS Excel and ERP systems.
• Ability to work under tight deadlines and pressure.

Qualifications

• Bachelor’s degree in Commerce, Supply Chain, or related field.
• 2–5 years of experience in procurement for exhibition fabrication / interiors / event production.

Preferred Attributes

• Cost-conscious and detail-oriented.
• Quick decision-making ability.
• Strong interpersonal skills.
• Willingness to travel to vendor locations and exhibition sites if required.

Contact - 7710012750

Job Types: Full-time, Permanent

Pay: ₹16,130.26 - ₹50,000.00 per month

Work Location: In person