Purchase Manager

The Purchase Manager will oversee the end-to-end procurement process, ensuring timely sourcing of high-quality materials, food & beverage items, housekeeping supplies, engineering materials, and services at the best value. The role demands strong vendor management, cost control skills, and the ability to support a fast-moving hospitality operation.

Key ResponsibilitiesProcurement & Sourcing

• Identify, evaluate, and onboard reliable suppliers for F&B, housekeeping, engineering, and administrative departments.
• Execute purchase requisitions and maintain optimal inventory levels.
• Conduct market research to ensure competitive pricing and quality standards.
• Negotiate prices, contracts, and delivery schedules to achieve cost savings.

Vendor Management

• Maintain strong relationships with local and regional vendors.
• Ensure compliance with quality, quantity, and delivery timelines.
• Periodically assess vendor performance and recommend improvements or changes.
• Resolve delivery issues, shortages, or non-conforming materials with suppliers.

Inventory & Cost Control

• Work closely with Stores to monitor stock levels and set reorder points.
• Implement cost-control strategies without compromising quality.
• Support the Accounts team with timely bill processing and vendor reconciliation.
• Ensure compliance with resort budget guidelines and purchasing policies.

Coordination & Communication

• Liaise with F&B, Housekeeping, Front Office, Engineering, and Spa departments to understand their procurement needs.
• Coordinate with Logistics for timely inward movement of goods.
• Provide regular updates to management on purchase status, lead times, and cost variations.

Compliance & Documentation

• Maintain accurate procurement documentation and purchase records.
• Ensure adherence to internal SOPs and external regulatory requirements.
• Audit supplier invoices, agreements, and delivery notes for accuracy.
• Oversee AMC renewals, service contracts, and warranty tracking.

Required Qualifications & Skills

• Bachelor’s degree in Supply Chain, Business Administration, Hospitality Management, or related field.
• 5+ years of procurement experience, preferably in luxury hotels or resorts.
• Strong negotiation and vendor relationship management skills.
• Good knowledge of local markets in Kerala and South India.
• Proficiency in procurement systems / PMS / MS Office.
• Excellent communication, planning, and interpersonal skills.

Preferred Attributes

• Experience working in remote resort environments.
• Ability to handle pressure and manage multiple demands.
• Strong ethical standards and attention to detail.
• Knowledge of sustainability-conscious purchasing (eco-friendly products, local sourcing).

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person