Purchase Manager

Location: Cygnus Superspeciality Hospital, Kurukshetra
Department: Procurement & Supply Chain
Reports To: Supply Chain Head
Employment Type: Full-Time

Position Overview

The Purchase Manager is responsible for planning, sourcing, negotiating, and procuring all medical and non-medical supplies required for efficient operations of Cygnus Superspeciality Hospital, Kurukshetra. The role ensures timely availability of quality materials, cost optimization, vendor management, and adherence to hospital procurement policies and regulatory standards.

Key Responsibilities1. Procurement & Sourcing

• Identify, evaluate, and select suppliers for medical consumables, surgical items, pharmaceuticals, biomedical equipment, general supplies, and facility-related goods.
• Ensure uninterrupted supply of critical items by maintaining optimal inventory levels.
• Prepare purchase orders and ensure timely approval and release.
• Monitor market trends, new products, and price fluctuations to make informed procurement decisions.

2. Vendor Management

• Develop and maintain strong relationships with vendors, distributors, and OEMs.
• Conduct vendor performance evaluations based on pricing, delivery timelines, and service quality.
• Resolve delivery issues, product discrepancies, and service complaints.
• Negotiate contracts, rates, and credit terms to ensure cost efficiency.

3. Inventory & Stock Optimization

• Coordinate with the stores, pharmacy, and all clinical and non-clinical departments to assess consumption patterns.
• Reduce wastage and ensure proper stock rotation (FIFO/FEFO).
• Implement and monitor reorder levels, safety stocks, and lead-time-based planning.

4. Cost Control & Budgeting

• Work with the finance department for annual procurement budgeting.
• Identify cost-saving opportunities without compromising quality.
• Analyze purchase data, consumption trends, and vendor spend.

5. Compliance & Documentation

• Ensure procurement activities comply with hospital policies, NABH/NABL standards, and statutory guidelines.
• Maintain accurate documentation: purchase orders, quotations, comparison sheets, delivery challans, invoices, contracts, etc.
• Support internal and external audits.

6. Coordination & Communication

• Liaise with clinical teams, biomedical engineering, administration, pharmacy, housekeeping, and maintenance departments to understand requirements.
• Provide timely updates on procurement status and delays, if any.
• Participate in hospital committee meetings related to procurement.

Skills & Competencies

• Strong negotiation and vendor-management skills.
• Knowledge of hospital materials, consumables, and medical equipment.
• Excellent analytical and cost-management abilities.
• Expertise in procurement software / ERP systems (preferred).
• Strong communication, documentation, and coordination skills.
• Ability to work under pressure and meet strict timelines.

Qualifications & Experience

• Bachelor’s degree in Supply Chain Management, Business Administration, Pharmacy, or related field.
• Master’s degree or certification in Materials Management preferred.
• Minimum 5–8 years of experience in procurement; at least 3 years in hospital/healthcare purchasing preferred.

Job Type: Full-time

Pay: ₹16,679.79 - ₹25,262.51 per month

Benefits:

• Provident Fund

Work Location: In person