Purchase Manager Assistant

Position Title: Purchase Manager Assistant
Department: Procurement / Supply Chain
Reports To: Purchase Manager
Location: Office

Position Summary

The Purchase Manager Assistant supports the Purchase Manager in sourcing materials, maintaining supplier relationships, processing purchase orders, and ensuring timely procurement to meet operational needs. The role also requires local travel for material collection and supplier coordination.

Key Responsibilities

1. Procurement Support

• Assist in sourcing materials, supplies, and services as per company requirements.
• Obtain quotations, compare prices, and prepare cost analysis.
• Follow up with suppliers on order confirmation, dispatch, and delivery updates.

2. Vendor Coordination

• Communicate regularly with suppliers regarding orders, delivery schedules, and issues.
• Help maintain and update the approved vendor list.
• Support vendor performance evaluations.

3. Purchase Order & Documentation

• Prepare and process purchase orders accurately.
• Maintain records of all quotations, invoices, GRNs, and purchase files.
• Assist in invoice matching and basic inventory documentation.

4. Inventory & Material Follow-Up

• Coordinate with the store team to monitor stock levels.
• Track incoming materials and ensure timely replenishment.
• Report shortages or delivery delays to the Purchase Manager.

5. Field Work & Material Collection

• Visit local suppliers or markets to collect small materials or samples when needed.
• Use a two-wheeler for duty purposes such as local purchases, supplier visits, and follow-ups.

6. Administrative Support

• Maintain procurement spreadsheets and assist in monthly purchase reports.
• Support budget preparation and vendor comparison sheets.
• Perform additional duties assigned by the Purchase Manager.

Skills & Qualifications Essential

• Basic knowledge of procurement processes.
• Good communication and negotiation skills.
• Strong organizational and documentation ability.
• Proficiency in MS Office (Excel, Word) and basic inventory/ERP software.
• Valid two-wheeler license and access to a personal two-wheeler for duty purposes.

Preferred

• Experience in purchasing, supply chain, or administrative roles.

Competencies

• Attention to detail
• Time management
• Reliability & integrity
• Vendor relationship management
• Problem-solving
• Team coordination

Physical Requirements

• Ability to travel locally for purchases and supplier visits using a two-wheeler.
• Comfortable with office and occasional field duties.

Job Type: Full-time

Pay: ₹10,000.00 - ₹15,000.00 per month

Work Location: In person