Purchasing Agent (Grocery & Dry Product)

Can you negotiate pricing and manage inventory?

Can you maintain quality while keeping cost under control?

Are you a communication expert & manage your time productively?

If so, you maybe our newest Team Member!!!

Summary: Purchasing Agent position is responsible for assisting operations by procuring necessary items to meet our customer needs.

You will need to use personal and professional skills at negotiating, networking and dealing with numbers, as well as dealing with other factors such as sustainability, inventory loss controls and risk management. An effective Grocery Buyer will be able to provide cost savings and support business profit.

Monitor and independently determine the timing and quantity of items to buy based on a detailed understanding of vendor, category, market, and forecasting indicators. Manages inventory to ensure adequate supply while meeting or exceeding key service levels performance indicators (KPI’s) including:

• Inventory loss minimization
• Days Inventory on Hand (DIOH)
• Customer Order Fill Rates
• Excess and Obsolete Inventory Reserve
• Managed Cases/Freight Income
• Inbound Cases/Pallet
• Slow and Dead Inventory
• Special Order response time

Purchasing and Procurement

Effectively implement purchasing methods which provide quality products in the most timely and cost-effective manner.

Create Purchase Order noting delivery information.

Use created Purchase Order for you to check in receiving.

Interact with vendors on product, price, service and delivery.

Research, create and monitor special orders.

Follow up on concerns with supply issues from operations.

Administer, control and coordinate purchasing budget and expenditures

Print receiving document after purchase orders have been approved for the warehouse receiving person.

Maintain and update monthly order guides for all customers and inventory levels.

Update reorder points, minimum and maximum inventory levels monthly using sales history

Review stock status report at least once weekly to maintain proper inventory levels

Maintain product cost and pricing and ensure accurate purchase orders by reconciling purchase order variances to maintain accurate costing.

Attain targeted profit margins as determined by the company’s business goals.

Evaluate competitive suppliers, products, prices, and programs and present comparisons to management.

Maintain all files, including correspondence, purchase order confirmations and computer reports.

Inventory Management

· Communicate with upper management on any significant factors that could affect company business, cost or finances.

· Performs needed tracking and updates to maintain zero tolerance of pricing errors.

· Remove, sell, or return any excess, expired or coming expired, damaged and/or obsolete inventory.

· Accurately and timely make adjusted entries with supporting documentation for products removed due to return, expired or coming expired or damages.

· Communicate to supervisor the need to dispose of obsolete, damaged or expired inventory.

· Identify slow moving items and develop appropriate remedies.

· Monitor inventory levels to ensure 100% fill rate or level equivalent to sales needs.

Industry Relations

· Develop and maintain relationships with suppliers for product used by BMS customers.

· Identify alternative vendor options.

· Stay abreast of new processes, technologies, materials, purchasing methods and market conditions.

Sales Support

· Work with sales person to grow the business and learn product knowledge.

· Support operations and sales with new products and sourcing.

Personal Attributes

· Ability to perform assigned job duties under constant time pressures.

· Demonstrate excellent time management and organizational skills.

· Demonstrate initiative in decision-making and problem resolution situations.

· Ability to understand food industry trends and relate those to the purchasing requirements.

· Increase knowledge of the food industry and relates this information to purchasing decisions.

Qualifications:

· Sage 100 experience preferred

· Extensive knowledge of Microsoft Office applications

· Excellent communication skills in customer service

· Previous purchasing/procurement experience required

· Knowledge of Restaurant, Food Services and/or Oilfield industries a plus

· Must be able to handle multiple-functions and activities.

· MUST be organized and be able to prioritize quickly.

· Able to work flexible schedule including weekends and holidays.

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be construed, as an exhaustive list of all employee responsibilities, duties and/or skills required.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Application Question(s):

• Provide process you use to purchase 1,000 bs ground beef, ie - vendor search, negotiation, delivery expectation,
• How can you verify product purchased is at a fair value?

Experience:

• Procurement / Purchasing: 2 years (Required)
• Grocery store or restaurant: 2 years (Required)

Ability to Commute:

• Lafayette, LA 70507 (Required)

Work Location: In person