Purchasing and Inventory Control Coordinator

Description:

Hughes Technical Services (HTS), a division of AP4 Group, is seeking a Purchasing and Inventory Control Coordinator
AP4 Group LLC is a global full-service provider of heavy-duty & aeroderivative industrial gas turbine maintenance, including spare parts distribution, component repairs, and field services. Our team of 160 dedicated employees is on a mission to provide our customers with the parts and services they need when they need them. We continue to grow and are on the hunt for talented people to join our team!

What are your responsibilities?

The Purchasing and Inventory Coordinator is responsible for managing procurement activities and controlling inventory to ensure optimal stock levels, timely availability of parts, and accurate data across the organization. This role supports purchasing, parts tracking, and data integrity, collaborating with suppliers, internal stakeholders, and maintenance teams to minimize downtime and maximize efficiency. The ideal candidate combines strong attention to detail, excellent communication, and a hands-on approach to inventory control, vendor development, and process improvement in a technically specialized environment.

What will you do?

• Manage end-to-end procurement activities for parts and materials required for gas and steam turbine support, with a focus on Alstom and ABB systems.
• Source, evaluate, and select suppliers; develop and maintain positive supplier relationships; negotiate pricing, terms, and delivery schedules.
• Create, issue, and track RFQs, evaluate quotes, and coordinate with engineering and maintenance teams to select optimal purchasing options.
• Prepare purchase orders (POs), confirm requisitions, and ensure timely order placement and delivery in line with project and maintenance schedules.
• Monitor and manage inventory levels, perform routine cycle counts, and conduct root-cause analysis for variances; implement improvements to achieve accuracy and minimization of stockouts.
• Maintain accurate parts data, catalogs, and master data records (e.g., part numbers, descriptions, pricing, lead times) in ERP/CMMS systems.
• Support internal audits and QA/QC processes related to procurement and inventory control; implement corrective actions as needed.
• Track and process accounts payable activities related to purchasing, ensuring accuracy and on-time payments.
• Facilitate internal work order management by providing timely parts availability and accurate shipping/receiving information.
• Collaborate with cross-functional teams (maintenance, engineering, finance, and operations) to improve procurement processes, workflow efficiency, and data integrity.
• Prepare reports on procurement spend, vendor performance, inventory metrics, and part lead times for management review.
• Ensure compliance with company policies, safety standards, and regulatory requirements relevant to the energy equipment industry.
• Perform other duties as assigned.

Why you’ll love working at AP4!

• Team culture focused on building trust and empowering everyone to do their best work!
• Medical, dental, prescription and vision coverage available on your first day of employment!
• Health Savings Account Employer Contribution of $1500 for individuals or $3000 for families who enroll in a high-deductible health plan.
• Telehealth benefits.
• Matching 401(k) plan.
• Competitive paid time off plan and 10 paid holidays.

Requirements:

What do you need to qualify for this role?

• High School Diploma required.
• Inventory management experience required.
• Distribution industry experience, particularly with aftermarket parts.
• Proficient in Microsoft office software – MS Office, Excel, and PowerPoint.
• Knowledge of PDF Editing Software.
• Analytical skills with high problem solving and process improvement orientation.
• Superior verbal and written communication and interpersonal skills.
• Strong organizational skills; detail oriented.
• Must be a team player.

AP4 Group LLC is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.