Purchasing and Inventory Coordinator

Job description

Overview
The Purchasing and Inventory Coordinator is responsible for oversight/management of supplier product orders/POs, inventory tracking, vendor relations, and logistics (WH & shipping) management tasks. The role also includes managing inventory levels with product replenishment as well as internal invoicing (billing) to geographically located retail centers throughout the US. Additionally, the coordinator will oversee the timely processing of AP vendor supplier invoice payments on a weekly basis.

Key Responsibilities

Product Order Management:

• Process weekly supplier AP invoices to accounting system. (Mon/Wed). Coordinate ship logistics (picking/packing).
• Invoice internal orders to retail centers and distribute invoices to accounting.
• Process/code vendor AP product invoices for submission to accounting department.

Inventory Management:

• Receive inventory reports from warehouses. Input/reconcile data to maintain updated inventory levels.
• Issue supplier PO’s to replenish product stock when necessary (typically every few months).
• Receive/input product invoices into Sage Mas*90 system. Maintain files to FDA compliance standards.

Product Managing Duties:

• Create files for new products approved by management.
• Update inventory system to reflect new/discontinued products and WH locations.
• Maintain inventory product codes in Sage Mas*90, including item numbers and UPC bar codes.
• Work with vendors to maintain new/revised product labels per manufacturer spec sheets.
• Order product labels and coordinate shipping directly to manufacturers/distribution centers.
• Maintain a constant / sufficient label inventory for all products.
• Communicate shipping issues to vendors regarding product damages / losses.

Qualifications:

• AA or BS/BA degree in Business, Supply Chain Management preferred.
• Minimum of 3-5 years of experience in purchasing, inventory management, or a related role.
• Strong proficiency in Microsoft Excel and Sage Mas*90 software.
• Knowledge of product labeling and vendor communication practices.
• Excellent organizational, communication, time-management skills.
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and as part of a team.

Why Join Us?

• Competitive salary and benefits package.
• Opportunity for professional growth and development.
• Dynamic and collaborative work environment.

The role routinely uses standard office equipment such as assigned workstation, computer, and phone.

The physical demands described are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

· Requires ordinary conversation, hearing, and visual acuity.

· Bend, squat, kneel, twist, reach and climb stairs repetitively.

· Sit, stand, walk for prolonged periods (2 – 6 hours per day), and move about the office and customer facilities as necessary.

· Performing this job regularly requires use of hands to finger, handle, or feel objects, tools or controls.

· Employee must occasionally lift and/or move up to 20 pounds.

Job Type: FT / In-person / 8 hour days /40 hour weeks

Pay: $50,000 - $60,000 annually (based on experience)

Benefits:

401(k)

Medical/Dental/Vision Insurance

Paid time off

Job Type: Full-time

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person