Purchasing and Logistics Specialist

About Athena Security
Athena Security is an industry leader in AI-powered concealed weapons detection, visitor management, and integrated security platforms. Our mission is simple: to help save lives by building the most advanced entryway security ecosystem available. We combine cutting-edge hardware and AI with intuitive software solutions to help schools, hospitals, casinos, and enterprises create safer spaces.

How to Apply
In order for us to accept your application, you must first go tohttps://www.athena-security.com/ , go to the Careers section on our website and submit your resume.

Position Overview
The Purchasing and Logistics Specialist is responsible for sourcing, purchasing, and coordinating the delivery of materials, equipment, and services required to support company operations. This role ensures cost-effective procurement, accurate inventory control, and efficient logistics coordination while maintaining compliance with company policies and applicable regulations.

Key Responsibilities:

• Purchasing & Vendor Management : ~ Source, evaluate, and negotiate with suppliers to secure competitive pricing, quality standards, and delivery timelines. ~ Prepare, review, and process purchase orders in accordance with approved budgets and procurement policies. ~ Maintain and update SKU records, pricing, and vendor information.~ Maintain accurate records of purchases, contracts, and supplier agreements.~ Monitor supplier pricing and resolve issues related to pricing, quality, delivery discrepancies, or nonconformance.

• Logistics & Inventory Coordination~ Coordinate inbound and outbound shipments, including freight, courier, and carrier arrangements. ~ Monitor shipments and open purchase orders to ensure timely delivery and proactively address delays or logistical issues.~ Document receivables and deliveries, ensuring quantities and conditions match purchase orders.~ Manage inventory levels to prevent shortages, excess stock, or obsolete materials.~ Create, track, and monitor RMAs (Return Merchandise Authorizations) with vendors and logistics partners.~ Collaborate with internal teams to forecast material requirements and align purchasing with operational needs.

• Compliance & Documentation~ Ensure procurement and logistics activities comply with company policies, contractual obligations, and regulatory requirements.~ Maintain accurate documentation, including invoices, packing lists, shipping records, receiving logs, and customs paperwork (if applicable).~ Support audits by providing complete, accurate, and up-to-date purchasing, inventory, and logistics records.

• Cost Control & Process Improvement~ Identify cost-saving opportunities through vendor consolidation, process improvements, or alternative sourcing strategies.~ Analyze purchasing, inventory, and logistics data to improve efficiency, visibility, and lead times. ~ Recommend and implement continuous improvement initiatives within procurement, inventory control, and logistics processes.~ Negotiate pricing, terms, and contracts with suppliers to optimize costs while maintaining quality standards

QualificationsRequired

• Proven experience in procurement management, supply chain management, or logistics
• Strong knowledge of sourcing strategies, contract negotiation, vendor management, and inventory control
• Experience with MRP systems, pricing strategies, and contract management processes
• Excellent negotiation skills coupled with the ability to build strong supplier relationships
• Ability to analyze data related to procurement activities and supply chain performance for continuous improvement
• Prior experience in manufacturing environments involving complex supply chains is an advantage

Core Competencies

• Attention to detail and accuracy
• Problem-solving and decision-making
• Vendor relationship management
• Cost analysis and budgeting awareness

Schedule & Compensation:

• Warehouse / Office based
• May require occasional extended hours to meet operational or delivery deadlines.
• $ 50k - $ 70k / yr

Job Type: Full-time

Work Location: In person

Job Types: Full-time, Contract

Pay: $50,000.00 - $70,000.00 per year

Location:

• Jacksonville, FL 32257 (Required)

Ability to Commute:

• Jacksonville, FL 32257 (Required)

Ability to Relocate:

• Jacksonville, FL 32257: Relocate before starting work (Required)

Work Location: In person