Purchasing & A/P Specialist

WHAT COREPRINT SOLUTIONS HAS TO OFFER

CorePrint Solutions is offering an exciting opportunity that will allow you to reach your full career potential. The structure of our organization is designed to amplify your capabilities while gaining the benefits of being an employee-owner. What truly sets this opportunity apart is the chance to collaborate every day with dedicated, skilled, and supportive leaders. Whether you are in the office, in the field, or behind the scenes, working at CorePrint Solutions gives you the chance to grow through hands-on experience and exposure to a broad range of clients and services.

WHAT MAKES COREPRINT SOLUTIONS DIFFERENT

At CorePrint Solutions, our employee-owners take pride in their work and their workplace. We’re guided by leaders who foster a culture of respect, collaboration and a shared vision of success. Our difference is evident in the experiences and opportunities we provide:

• Employee-owned. Client-focused
• Employee Stock Ownership Plan (ESOP)
• Consistently ranked as a Top Workplace
• Internal recruitment team, in-house training, and a marketing department specific to our industry
• We celebrate flexibility, allowing every team and office to lead with their proven approach
• Our culture champions continuous learning and personal growth
• We believe success comes through constant evolution and communication
• We are passionate about having fun and making money, all while creating impact

POSITION OVERVIEW: As a Purchasing and Accounts Payable Specialist in Business Solutions at CorePrint Solutions, you will play a critical role in ensuring the smooth flow of purchasing, vendor coordination, and accounts payable processes. This position is responsible for executing time-sensitive procurement and billing activities with a high level of accuracy, urgency, and follow-through while also ensuring the company consistently receives the best value in pricing and service.

In addition, this role serves as a key support function for front office operations, stepping in to assist with incoming calls, customer inquiries, and visitor interactions when needed. Success in this role means balancing operational responsibilities with a team-first mindset—ensuring both vendor processes and customer needs are handled promptly, professionally, and without disruption. This position requires sound judgment, strong communication, and a commitment to both operational excellence and customer experience.

A TYPICAL DAY MIGHT INCLUDE:

• Processing purchase orders with urgency and accuracy, ensuring same-day submission when received by cutoff times
• Comparing vendor pricing and sourcing options to ensure the best value for goods and services
• Communicating with vendors to obtain order confirmations, tracking details, and delivery timelines
• Proactively tracking inbound orders and providing timely updates to internal stakeholders
• Coordinating with warehouse and logistics teams to confirm receipt of goods and resolve discrepancies
• Maintaining accurate and organized records of purchase orders, pricing history, and vendor communications
• Reviewing incoming invoices for accuracy and alignment with purchase orders, pricing agreements, and contracts
• Routing invoices for approval and ensuring timely processing to meet payment terms
• Partnering with Accounting to ensure bills are entered, approved, and paid without delay
• Evaluating vendor performance, including pricing competitiveness, service quality, and reliability
• Identifying and onboarding new vendors to improve cost, service, or product availability
• Maintaining professional, objective vendor relationships focused on performance, value, and service—not incentives or personal influence
• Serving as a responsive and accountable point of contact for vendors, manufacturers, and partners
• Following up consistently to ensure open items, discrepancies, and questions are resolved promptly
• Answering incoming phone calls and assisting customers ensuring continuity of service
• Greeting visitors and supporting front office needs during coverage gaps (lunches, absences, high-volume periods)
• Providing timely, professional assistance to customers and routing inquiries appropriately when supporting front desk functions
• Assisting with cross-functional administrative coordination, including sales and service support
• Identifying process gaps and recommending improvements to purchasing, invoicing, and vendor management workflows
• Maintaining a high level of organization, accountability, and ethical standards across all responsibilities

REQUIRED EDUCATION/LICENSE/CERTIFICATIONS:

• High school diploma or equivalent required
• Associate’s or bachelor’s degree preferred

REQUIRED QUALIFICATIONS:

• 2–5 years of experience in administrative, operations, purchasing, or accounting support roles
• Hands-on experience with purchase orders, invoicing, and vendor coordination
• Experience evaluating vendor pricing and making cost-conscious purchasing decisions
• Proven ability to manage time-sensitive tasks with a high degree of accuracy and urgency
• Experience working in a fast-paced, multi-department environment
• Proficiency with Microsoft Outlook, Excel, and Teams
• Strong attention to detail, particularly in financial data, pricing, and documentation
• Excellent communication skills with the ability to interact professionally and assertively with vendors
• Ability to manage multiple priorities while ensuring timely completion of tasks
• Strong organizational skills and commitment to follow-through
• Proactive problem-solving skills, especially in identifying and resolving discrepancies
• High level of integrity and ability to make objective, business-focused decisions
• Dependable, responsive, and process-driven

IDEALLY, YOU SHOULD ALSO HAVE:

• Experience with QuickBooks Online or similar accounting software
• Familiarity with CRM or ticketing systems (e.g., FreshService)
• Experience supporting purchasing and accounts payable in a high-volume environment
• Strong ability to negotiate pricing and evaluate vendor proposals
• Experience identifying and onboarding new vendors or suppliers
• A mindset focused on continuous improvement, cost savings, and operational efficiency
• Ability to anticipate supply or vendor issues and proactively address them
• Comfort providing front desk backup support in a professional, customer-facing capacity
• Strong time management skills with the ability to meet same-day processing expectations

LEVEL UP WITH COREPRINT SOLUTIONS

At CorePrint Solutions, we’re 100% employee-owned. This drives results, rewards ambition and supports long-term success for every team member. We’re building something big! We want you to be part of it. Your future grows here.

• Generous Time Off: PTO and paid holidays.
• Comprehensive Benefits: Multiple plan options for health, dental, and pets. Along with mental health support.
• Family Support: Paid maternity and parental leave to help you focus on what matters most.
• Education Support: Tuition reimbursement and in-house courses provided by our Learning and Development team.
• Referral Bonuses: Know great talent? Get rewarded for helping us grow.
• Community Impact: Company-sponsored volunteer days and philanthropic initiatives.
• Professional Development: Memberships to industry organizations to keep you connected and growing.
• Career Growth: Great internal mobility opportunities to advance your career.
• Fun Culture: Social events, employee sports teams, bring your kid to work day, etc.

To Executive Search Firms & Staffing Agencies: CorePrint Solutions does not accept unsolicited resumes from any agencies that have not signed a service agreement. All unsolicited resumes will be considered CorePrint Solutions’ property. This includes resumes submitted directly to hiring managers without contacting CorePrint Solutions’ Human Resources Talent Department.