Purchasing Assistant

About Us

Mid Valley Glass specializes in the installation of residential windows and doors. We pride ourselves on quality workmanship, strong communication, and reliable service. We are looking for a detail-oriented and proactive Purchasing & Scheduling Assistant to support our field and office operations.

Position Overview

The Purchasing & Scheduling Assistant will play a key role in ensuring smooth project flow by coordinating material orders, tracking deliveries, and supporting installation scheduling. This role requires strong attention to detail, excellent communication, and the ability to work in a fast-paced construction environment.

Key ResponsibilitiesPurchasing

• Create and process purchase orders for windows, doors, hardware, and related materials.
• Verify order accuracy, lead times, and pricing with suppliers.
• Track material orders from confirmation to delivery.
• Maintain organized documentation for all purchase orders and supplier communications.
• Communicate material ETA’s to the office and field teams.
• Assist with resolving order discrepancies, backorders, and damaged materials.

Scheduling & Coordination

• Support the scheduling of window and door installations with internal teams and jobsite superintendents.
• Update the schedule daily with changes, delays, and confirmations.
• Coordinate material deliveries to jobsites and to the yard.
• Communicate with foremen, installers, and the customer service team to ensure all materials are ready before installation.
• Assist in monitoring workloads and timelines to keep projects on track.

Administrative Support

• Maintain accurate digital records of jobs, materials, and schedules.
• Assist with jobsite check-in information and scheduling notes.
• Communicate professionally with builders, vendors, and internal staff.
• Support the purchasing/scheduling manager with daily tasks and reporting.

Additional Notes

Duties and responsibilities may change or be adjusted at any time based on the needs of the company.

Qualifications

• Experience in construction, window/door industry, purchasing, or scheduling is a plus.
• Strong organizational skills and attention to detail.
• Ability to multitask and manage multiple deadlines.
• Good communication skills (written and verbal).
• Comfortable using spreadsheets, email, and scheduling software.
• Bilingual (English/Spanish) is a plus but not required.

What We Offer

• Competitive pay based on experience.
• Growth opportunities within the company.
• Positive, team-focused work environment.
• Training provided for industry-specific tasks.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Education:

• Associate (Preferred)

Language:

• English/Spanish (Preferred)

Ability to Commute:

• Ceres, CA 95307 (Required)

Work Location: In person